Payroll Administrator II

Payroll Administrator II

Duties

• Maintain and process payroll records
• Manage employee payroll changes
• Support payroll tax reporting and state tax administration
• Ensure compliance with federal, state, and local wage and hour regulations
• Prepare and submit state tax filings and quarterly tax reports
• Maintain and reconcile payroll records, reports, and supporting documentation
• Support internal and external audits
• Develop, compile, and analyze payroll- and HR-related reports
• Provide payroll-related technical support
• Maintain and monitor payroll technology, data management, and security practices

Visual Comfort Offers

• Work-Life Balance: Monday – Friday, 8:30am – 5:00pm
• Training & Development: Comprehensive training program, ongoing education, and career advancement opportunities
• Paid Time Off: Generous vacation accrual and paid time off policies
• Holidays: 7 paid holidays per year, plus 2 floating holidays
• Compensation: Competitive compensation plan
• Health Benefits: Covers majority of employee medical premiums, competitive vision and dental coverage
• Insurance: Company-provided life insurance and short-term disability coverage
• Retail: 401(k) plan with company matching up to 4%, available beginning the first of the month following your hire date

How success is defined

• Administer payroll operations accurately and timely
• Ensure compliance with established schedules, organizational policies, and applicable government regulations
• Monitor requirements, apply best practices, and maintain accurate payroll records
• Prepare and submit state tax filings and quarterly tax reports
• Maintain payroll records, reports, and supporting documentation for audit readiness and record retention compliance
• Compile, review, and provide payroll records, reports, and required documentation to auditors and regulatory agencies
• Develop, compile, and analyze payroll- and HR-related reports, summaries, and data logs
• Resolve issues and improve understanding of payroll processes
• Maintain payroll technology, data management, and security practices
• Collaborate with Human Resources team members on departmental operations and special projects
• Mentor and provide guidance to Payroll Administrator I team members
• Identify and implement payroll process improvements
• Work effectively in a team environment, fostering cooperation and achieving results through strong working relationships

Qualifications

• Associate's degree in Business, Human Resources, or a related field, or equivalent combination of education and relevant work experience
• 2-4 years of experience processing multi-state payroll in a fast-paced environment
• Extensive knowledge of payroll administration, including payroll processing, balancing, internal controls, payroll taxes, and compliance with applicable federal, state, and local regulations
• Proficiency in Microsoft Office Suite, including intermediate-level Excel skills; experience with HRIS systems required, with Dayforce experience preferred
• Experience generating and analyzing reports; familiarity with Power BI or similar reporting tools preferred
• Strong analytical, problem-solving, and critical-thinking skills with the ability to identify issues and implement effective solutions
• Exceptional attention to detail, organizational skills, and time management abilities, with the capacity to manage multiple priorities and meet tight deadlines
• Ability to work independently and collaboratively in a team environment, fostering cooperation and achieving results through strong working relationships
• Excellent written and verbal communication skills with the ability to effectively interact through multiple channels, including email, phone, and chat, while maintaining professionalism and discretion when handling sensitive and confidential information
• Flexibility to work varying schedules, including weekends, early mornings, and late evenings, as business needs require
• Demonstrated ability to work independently and exercise sound judgment in resolving complex payroll matters with minimal supervision

Compensation Range

Equal Opportunity Employer