Payroll Administrator

About the Role

WellBe's physician/advanced practicing clinician led geriatric care teams' partner with the patient's primary care physician to provide concierge level geriatric medical care and social support in the home as well as delivering and coordinating across the entire care continuum. We are seeking an experienced Payroll Administrator to support payroll operations for a dynamic organization with fewer than 1,000 employees. This role will be responsible for administering multi-frequency payroll processing including hourly, salaried, on-call, and incentive compensation. The successful candidate will not only adapt to our existing workflows but will actively evaluate current processes to identify and implement opportunities for automation, operational improvement, and modernization.

Responsibilities

• Process and administer payroll for hourly, salaried, on-call, and incentive-based employees
• Manage payroll activities using Dayforce Payroll and Time & Attendance modules
• Review and validate employee time records, pay adjustments, deductions, and earnings codes
• Ensure accurate payroll calculations and timely payroll completion
• Research and resolve payroll discrepancies, employee inquiries, and system issues
• Support payroll audits, reconciliations, and reporting activities
• Maintain compliance with federal, state, and local payroll regulations
• Collaborate with HR, Finance, and the Payroll Tax Manager on payroll-related matters
• Assist with year-end payroll activities as needed
• Maintain confidentiality of employee and payroll information

Qualifications

• Minimum 3+ years of payroll administration experience
• Required experience with Dayforce Payroll and Time & Attendance
• Experience processing payroll for organizations with 1,000 employees or fewer preferred
• Strong understanding of payroll laws, wage and hour regulations, and payroll best practices
• Experience handling multiple pay types including hourly, salary, on-call, and incentive pay
• High attention to detail and strong problem-solving skills
• Ability to work independently and meet deadlines in a high-volume environment
• Proficiency in Microsoft Excel and payroll reporting tools

Preferred Skills

• CPP certification is a plus but not required
• Strong communication and organizational skills
• Ability to quickly adapt to existing payroll processes and systems while assessing opportunities for process improvement
• Team-oriented mindset with the ability to partner effectively across departments

Pay

$55,000-$77,000/year

Schedule

Hybrid schedule, requiring occasional onsite presence in the Chicago office for key meetings and events.