Payroll Administrator

About the role

The Payroll Administrator will contribute to the overall success of the payroll team daily with an objective of ensuring that all payroll operations are completed accurately, timely and in compliance with applicable state, federal and city regulations. The position is fully remote.

Responsibilities

• Process and prepare semi-monthly payroll for associates
• Partner with club management to resolve payroll-related issues as they arise
• Maintain and update associate payroll records, including new hires, terminations, and compensation changes
• Calculate and process deductions including taxes, benefits, garnishments, and retirement contributions
• Reconcile payroll discrepancies and respond to associate inquiries in a timely manner
• Prepare and file payroll tax reports, including W-2s and 941s
• Process manual checks as requested
• Identify and present process improvement opportunities to the Payroll Manager; implement approved changes to support best-practice operations
• Aid in the integration of new acquisitions into the company payroll process and systems
• Support monthly financial reporting for General Managers
• Collaborate with the Finance Department and Payroll Manager to prepare month-end accruals and reclassifying entries, complete general ledger reconciliations, and provide labor forecast analysis for senior management
• Assist with year-end audits as needed, including financial statement, 401(k), and workers' compensation audits
• Communicate effectively and professionally with senior management, managers, and associates to administer payroll policies/procedures and ensure requests are completed thoroughly in a timely manner
• Promote harmonious relations among members, staff, and the community at-large
• Communicate timely and follow up, as appropriate
• Excellent leadership and interpersonal skills
• Demonstrate and communicate proficient problem solving and analytical skills
• Participate in required events, programs, meetings, and trainings
• Represent the club in a professional manner through image, dress, communication, and immediate follow through and response

Qualifications

• Minimum of 3 years of payroll experience
• Experience in payroll software including ADP Enterprise, ADP GL, ADP Workforce Manager and Rapid Pay Portal preferred
• Experience and knowledge of Accounting Software applications
• Advanced knowledge of Microsoft Office (Word and Excel)
• Advanced technical skills with ADP payroll programs, Microsoft Office Excel, Word and Adobe Acrobat
• Ability to update and maintain payroll procedure documents and software required by The Bay Club Company and regulatory agencies
• Bachelor’s degree in Accounting, Business Administration, or Finance (not required but preferred)

Skills & Knowledge

• Business and Management Principles
• Policies and Regulations
• Management of Personnel Resources
• Problem Anticipation/Deductive Reasoning
• Written Comprehension and Expression
• Oral Comprehension and Expression
• Computer – Advanced technical skills with ADP payroll programs, Microsoft Office Excel, Word and Adobe Acrobat

Corporate Goals & Objectives

• Promote the company's safety goals and actively work towards ensuring a safe working environment
• Make professional development a consistent priority
• Ensures compliance with company policies and procedures
• Ensures the TBCC mission and club brand is upheld in all aspects of office operations

Other Job Functions

• Flexibility in work schedule, as job may require day and evening shifts, weekends and holidays

Qualifications

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• Sitting and standing is as needed
• Requires occasional physical exertion such as bending, twisting, sitting, stooping, and use of hands and fingers
• Necessary to adapt to a fast-paced environment
• Occasionally travel independently to property locations, though not on a regular basis

Working Conditions/ Physical Requirements

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job
• Sitting and standing is as needed
• Requires occasional physical exertion such as bending, twisting, sitting, stooping, and use of hands and fingers
• Necessary to adapt to a fast-paced environment
• Occasionally travel independently to property locations, though not on a regular basis

Other Compensation & Benefits

• Club Membership
• Competitive Compensation
• Discounts on club services and amenities
• Continuing Education
• Community Involvement
• Paid Time Off
• Health Insurance