Payroll Administrator

Responsibilities

• Process and reconcile weekly payroll including hours and earnings, statutory and voluntary deductions, garnishments, 401(k), terminations, and final paychecks.
• Update and reconcile payroll balance sheets on a weekly and bi-weekly basis.
• Enter and maintain accurate employee data including new hires, terminations, rate changes, tax updates, and address changes.
• Review weekly hours submitted from field offices to ensure compliance with Department of Labor (DOL) regulations and corporate financial standards.
• Prepare payroll-related reports to meet legislated requirements and internal company needs.
• Manage the Payroll Help Desk and respond promptly to field office questions or concerns.
• Certify payroll billing information as required.
• Aid with accounts payable functions including invoice review, coding, entry, processing, and reconciliation.
• Assist with vendor inquiries and ensure timely and accurate payment processing.
• Aid with month-end close activities as needed.
• Participate in special projects and process improvement initiatives within the Accounting Department.
• Maintain strict confidentiality of payroll and financial information.
• Work effectively under time constraints to meet payroll and accounting deadlines.

Qualifications

• Ability to read, write, and speak English.
• Proven consistent work history.
• Minimum 2–3 years of experience working with payroll and time recording systems.
• Experience with accounts payable or general accounting functions preferred.
• Knowledge and understanding of payroll, tax, and labor regulations and requirements.
• Strong attention to detail and high level of accuracy.
• Excellent time management, organizational, problem-solving, verbal, and written communication skills.
• Ability to proactively support field office staff and interact with all levels of employees.
• Ability to successfully manage multiple priorities in a deadline-driven environment.
• Computer proficiency in Microsoft Word, Excel, and payroll/timekeeping software; experience with Dayforce is preferred.
• Self-starter who can work independently and collaboratively.
• Professional demeanor with strong communication skills.