Payroll Administrator

About the role

We are looking for a detail-focused Payroll Administrator to join our team in Le Sueur, Minnesota. This position combines end-to-end payroll administration with core accounting support, helping maintain accurate employee pay, reliable financial records, and timely reporting. The ideal candidate brings strong judgment, a high level of confidentiality, and the ability to manage multiple deadlines in a structured environment.

Responsibilities

• Oversee recurring payroll cycles with accuracy and timeliness, ensuring employee earnings, deductions, and adjustments are processed correctly.
• Monitor payroll tax obligations and complete required filings and year-end forms in accordance with federal, state, and local regulations.
• Investigate payroll questions, correct discrepancies, and maintain organized records to support audits and internal reviews.
• Manage timekeeping data by validating hours, overtime, and paid leave information before payroll is finalized.
• Coordinate retirement plan payroll submissions and provide documentation needed for annual compliance and audit activities.
• Record journal entries, reconcile payroll and balance sheet accounts, and analyze variances to support accurate financial reporting.
• Contribute to month-end, quarter-end, and year-end close activities by preparing schedules and maintaining account support files.
• Review and process vendor invoices, maintain supplier documentation, and execute payment runs through electronic payments and checks.
• Assist with reporting requirements related to vendor payments and provide support for budgeting, forecasting, and external audit requests.

Requirements

• At least 3 years of experience handling full-cycle payroll processing.
• Background supporting payroll for employee populations ranging from approximately 101 to 500 employees.
• Working knowledge of payroll regulations, tax withholding requirements, and year-end reporting obligations.
• Experience with general ledger activities and familiarity with accounts payable processes.
• Proficiency with payroll platforms such as ADP Workforce Now or comparable systems.
• Strong Excel and Microsoft Office skills, with the ability to work accurately with detailed financial data.
• Understanding of accounting principles and the ability to maintain confidentiality with sensitive employee and company information.

Qualifications

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent experience will also be considered.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in our company 401(k) plan.
• Access to free online training.