Payroll Administrator

Responsibilities

• Process regular payroll cycles with a high degree of accuracy, ensuring employee wages, deductions, and tax withholdings are calculated correctly.
• Manage payroll activity across multiple states while maintaining compliance with applicable wage, tax, and reporting requirements.
• Review timekeeping records and partner with internal teams to address missing hours, exceptions, and approval issues before payroll is finalized.
• Reconcile payroll registers, benefit deductions, retirement contributions, and related reports to confirm completeness and accuracy.
• Administer payroll-related updates in systems such as ADP Workforce Now, Ceridian, and Kronos, including employee changes and earnings adjustments.
• Support check processing and payroll distribution activities, ensuring payments are issued in accordance with established schedules.
• Cook up with benefits and accounting teams to align payroll data with general ledger entries, deductions, and employee enrollment information.
• Aid with retirement and benefits administration tasks, including 401(k) or RRSP-related payroll deductions and related record maintenance.

Requirements

• At least 2 years of experience in payroll administration or a closely related function.
• Hands-on experience processing payroll in a multi-state environment.
• Working knowledge of payroll platforms such as ADP Workforce Now and Ceridian.
• Familiarity with timekeeping systems, including Kronos or similar applications.
• Proficiency in Microsoft Excel for payroll review, reconciliation, and reporting tasks.
• Experience supporting payroll reconciliations, check processing, and payroll record accuracy.
• Understanding of payroll-related accounting activities, employee benefits, and retirement deduction administration.