Payroll Administrator

Responsibilities

• Administer weekly payroll for employees working across multiple states, ensuring wages are processed accurately and on schedule.
• Audit time records, labor distributions, job cost allocations, and payroll changes to confirm completeness and correctness before each payroll run.
• Apply proper pay calculations for overtime, per diem, fringe amounts, and other earnings based on company policies and applicable agreements.
• Investigate payroll variances, reconcile payroll output reports, and correct issues promptly to minimize delays or employee impact.
• Manage union-related payroll items, including dues, assessments, and benefit contribution calculations, in accordance with trade-specific requirements.
• Prepare and file benefit and payroll reporting for union organizations while maintaining current records for classifications, rates, and contribution details.
• Produce certified payroll submissions for public-sector construction work and maintain compliance with prevailing wage regulations, project labor terms, and Davis-Bacon requirements.
• Organize payroll documentation for audits and compliance reviews, and assist with internal and external requests related to tax, workers’ compensation, union, and certified payroll matters.
• Generate recurring and ad hoc payroll, labor, union, certified payroll, and management reports, and provide support for year-end activities such as W-2 processing.

Requirements

• At least 3 years of experience in payroll administration, including end-to-end payroll processing responsibilities.
• Hands-on experience managing multi-state payroll in an environment with approximately 101 to 500 employees.
• Strong knowledge of full-cycle payroll practices, including earnings, deductions, adjustments, and reconciliations.
• Experience with ADP Workforce Now and the ability to use payroll systems effectively for ongoing processing and reporting.
• Background in union payroll administration is strongly preferred, particularly with dues, fringe contributions, and benefit reporting.
• Familiarity with certified payroll requirements, prevailing wage rules, and compliance standards for government-funded construction projects is highly valued.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline preferred; comparable payroll experience may be considered instead.
• Ability to handle sensitive employee and compensation information with a high level of accuracy, discretion, and professionalism.