Payroll Administrator

Payroll Administrator

Porzio, Bromberg & Newman, P.C. (“Porzio”) is seeking an efficient and experienced individual to join our team as a Payroll Administrator. This role oversees all aspects of payroll processing, ensuring accuracy and timely payments to employees at Porzio and its subsidiaries.

Responsibilities

• Oversight of end-to-end payroll processing through ADP Workforce Now (ADP WFN), including salary calculations and deductions.
• Conducting regular payroll audits and ensuring compliance with state laws, tax regulations and statutory requirements.
• Monitor and resolve payroll discrepancies, investigating and resolving issues promptly and accurately.
• Address employee inquiries and concerns relating to payroll, providing exceptional customer service and support.
• Maintain confidentiality and data security standards for all payroll-related information.
• Maintain accurate employee records, including attendance, leaves of absence and personal information.
• Collaborate with both personnel services and financial services departments to integrate payroll and employee data.
• Process new hires, terminations, promotions, transfers and other employee status changes into ADP WFN to ensure accuracy and resolve discrepancies.
• Ensure accuracy of employees' benefit deductions, including 401K/Roth deductions against current IRS contribution and compensation limits.
• Calculate continuation pay for eligible employees on leaves of absence, and ensure accuracy of this data in payroll.
• Run periodic reports for financial services department to be used for yearly budgeting, profit sharing contributions, etc.
• Oversee annual 401K Non-discrimination Testing with Vanguard by submitting all necessary data and responding to follow up inquiries.
• Oversee all aspects of annual 401K audit with the firm’s auditors. Submit monthly report to the USDOL with payroll statistics.
• Assist with recruitment, including posting job vacancies on ADP, LinkedIn, and other job sites.
• Coordinate annual New Jersey attorney registration for the firm.
• Coordinate agendas for monthly meetings and distribute meeting materials to committee members in a timely manner.
• Assist Personnel Services department with administrative functions.

Requirements

• Bachelor’s Degree in business administration or human resources preferred.
• 3+ years of experience processing payroll.
• Proficiency in ADP Workforce Now.
• Proficiency in Microsoft Office, particularly Excel.
• Strong attention to detail and accuracy in managing complex payroll calculations.
• Exceptional communication and interpersonal skills, with the ability to interact effectively with employees at all levels of the organization.
• Good organizational and time management skills to meet strict payroll deadlines and manage multiple priorities.
• High level of integrity to handle sensitive and confidential information.

About the Role

Porzio, Bromberg & Newman, P.C. is a highly respected, well-established and expanding law firm with offices in NJ, NY, MA, DE and PR. This position offers a dynamic environment where you can contribute to the success of a leading legal firm while benefiting from a supportive and collaborative workplace culture.