Payroll Administrator

About the role

As a Payroll Administrator, you will carry out our Mission of Love by preparing bi-weekly payroll and associated functions for all entities.

Responsibilities

• Process and calculate payroll, including wages, taxes, benefits, garnishments, direct deposits, and other employee deductions in compliance with organizational policies and regulations.
• Maintain and validate payroll records and system data, including new hires, terminations, deductions, direct deposit information, and payroll master files to ensure accurate and timely payroll processing.
• Execute payroll disbursements and related payments, including employee direct deposits, manual checks, tax deposits, garnishments, retirement contributions, and other payroll-related obligations.
• Review, audit, reconcile, and validate payroll and timekeeping data from multiple systems (Workday, UKG/Kronos, WellSky, HR) to ensure accuracy, policy compliance, and proper accounting.
• Administer payroll adjustments, leave and disability pay processes, benefit eligibility reviews, alternate pay rates, annual rate increases, and other specialized payroll transactions.
• Research, troubleshoot, and resolve payroll issues, employee pay inquiries, wage verifications, and payroll policy questions for employees, managers, supervisors, and external agencies.
• Prepare, distribute, and maintain payroll reports, W-2s, resident gift checks, audit documentation, tax reports, cost reports, and other payroll-related records and communications.
• Support payroll system administration by testing, troubleshooting, and implementing upgrades, integrations, enhancements, and regulatory changes within UKG/Kronos and Workday.
• Train supervisors, managers, and timekeepers on payroll processes, timekeeping systems, and company pay policies while supporting departmental meetings and initiatives.
• Provide backup leadership for payroll operations, assist with tax reporting and reconciliations, participate in payroll-related continuing education, and support special projects as assigned.

Requirements

• High school graduate or equivalent.
• Minimum five years' experience.
• FPC or CPP certification preferred.
• Experience with electronic time and attendance required.
• Working knowledge of Federal, State and Local Tax Regulations.
• Proficiency in computer operations.
• Demonstrated experience with Microsoft Office Suite to include spreadsheet development and data analysis functionalities.
• Efficient management of digital files and databases.
• Experience with cloud-based collaborative tools (e.g., Microsoft Teams, SharePoint) preferred.

Skills

• Possess exceptional communication skills.
• Demonstrate a high degree of adaptability.
• Exhibit meticulous attention to detail.
• Have a collaborative mindset with strong teamwork capabilities.
• The ability to think critically.
• A commitment to professional growth as a curious and continuous learner.
• The negotiation and persuasive skills necessary to influence key stakeholders and drive business outcomes.
• Demonstrates strong time management skills by effectively prioritizing tasks, managing competing demands, and consistently meeting deadlines as assigned.
• Maintains accountability for deliverables, proactively communicates progress, and ensures timely completion of responsibilities in alignment with team and organizational goals.

Benefits

• Comprehensive industry-leading benefits package
• Vacation Time/Flex Time and Paid Holidays
• Discounted Grocery gift cards
• Discounts for onsite Daycare
• Free Gym and Pool Membership
• Paid lunch break
• Cell phone discounts, shoe discount and discounted tickets for movies, theme parks, hotels, and MORE!
• Employer matched Retirement Savings with free financial planning
• Employer-sponsored Employee Assistance Program (EAP)
• A commitment to growing our next generation of professionals with tuition and educational reimbursement/leadership and mentorship programs available