Payroll Administrator

About the role

The Payroll Administrator is responsible for processing and auditing in-house payroll operations across multiple entities while ensuring compliance with federal, state, local, union, prevailing wage, and certified payroll requirements.

Responsibilities

• Process weekly and bi-weekly payroll for hourly, salaried, union, and prevailing wage employees across multiple entities.
• Review payroll transactions for accuracy including wages, overtime, deductions, benefits, garnishments, direct deposits, bonuses, and commissions.
• Verify timecards, labor allocations, cost centers, job costing, and wage classifications.
• Ensure compliance with federal, state, and local wage and hour regulations.
• Maintain payroll records and employee payroll files with a high degree of confidentiality.
• Serve as a primary contact for employee payroll questions and issue resolution.
• Certified Payroll & Labor Compliance:
• Prepare, review, and submit certified payroll reports for public works and prevailing wage projects.
• Maintain compliance with Davis-Bacon Act requirements, state prevailing wage laws, labor codes, and project-specific requirements.
• Prepare and submit DAS 140, DAS 142, and other labor compliance documentation.
• Review employee classifications, wage determinations, fringe benefit calculations, and apprentice requirements.
• Monitor prevailing wage updates and ensure payroll systems are maintained accordingly.
• Coordinate certified payroll reporting through LCPtracker, DIR, eComply, and customer reporting platforms.
• Employee Support:
• Serve as the first point of contact for employees with payroll-related questions.
• Resolve payroll discrepancies and issues.
• Maintain and update employee payroll records, including personal information, tax exemptions, and wage changes.
• Handle confidential employee payroll information.
• Address payroll-related inquiries, resolve discrepancies, and provide timely support to employees and management.
• Aid with onboarding new employees, including setting up direct deposit and tax documentation.
• Union Payroll Administration:
• Process payroll in accordance with collective bargaining agreements.
• Calculate and verify union wages, fringe contributions, dues, assessments, and deductions.
• Prepare and submit union reports and benefit contributions.
• Monitor union wage increases and update payroll systems accordingly.
• Aid with union audits and reporting requests.
• Multi-State Payroll & Tax Compliance:
• Process payroll for employees working in multiple states and tax jurisdictions.
• Maintain compliance with payroll tax regulations and agency requirements.
• Prepare payroll tax reconciliations and support quarterly and annual tax filings.
• Research tax notices and assist with agency correspondence.
• Support year-end processing including W-2 preparation and corrections.
• Reporting, Audits & System Administration:
• Reconcile payroll liabilities, benefits, deductions, garnishments, retirement contributions, and tax accounts.
• Generate payroll, labor, compliance, and management reports.
• Maintain audit-ready payroll records and supporting documentation.
• Support worker’s compensation, OCIP, labor compliance, union, and government audits.
• Prepare monthly labor and payroll reporting for management and project stakeholders.
• Systems & Process Improvement:
• Maintain payroll system integrity and employee master data.
• Aid with payroll system implementations, upgrades, and testing.
• Identify process improvement opportunities to enhance payroll accuracy and efficiency.
• Develop and maintain payroll procedures and training documentation.
• Train managers and employees on payroll and timekeeping processes.

Qualifications

• Experience: 2–5 years of payroll processing experience, including multi-state payroll, union payroll, with a focus on certified payroll and prevailing wage requirements. Construction certified payroll experience required. Union experience required. LCP and DIR experience required. Experience in the construction and public works industry is strongly preferred.
• Education: High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Business Administration, or a related field preferred. Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is highly desirable.
• Skills: Payroll & Legal Knowledge: Strong knowledge of federal, state, and local labor laws, including prevailing wage, Davis-Bacon and certified payroll regulations. Strong knowledge of payroll processes and relevant legal regulations. Technical Skills: Proficiency with payroll software (ViewPoint, Spectrum, ProContractor or similar ERP platforms) and Microsoft Office Suite, especially Excel. Attention to Detail: Exceptional attention to detail and accuracy in handling payroll data and calculations. Organizational & Time-Management Skills: Strong organizational and time-management skills, with the ability to meet deadlines under pressure. Communication & Problem-Solving Skills: Strong communication, organizational, analytical, and problem-solving abilities. Analytical Skills: Strong math and analytical skills.