Payroll Administrator

Key Responsibilities

• Process semi-monthly payroll for employees in accordance with company policies and applicable regulations.
• Review and validate timesheets, attendance records, overtime, bonuses, commissions, and other payroll-related data.
• Maintain employee payroll records, including new hires, terminations, pay rate changes, deductions, and direct deposit information.
• Ensure compliance with federal, state, and local wage and hour laws, payroll tax requirements, and reporting obligations.
• Calculate and process payroll adjustments, retroactive pay, garnishments, tax levies, and other special payments or deductions.
• Investigate payroll discrepancies and proactively identify and resolve calculation, processing, and compliance issues.
• Reconcile payroll-related accounts and assist with month-end and year-end closing activities.
• Prepare and distribute payroll reports for management, Finance, and Human Resources.
• Cook up payroll tax filings and support annual reporting requirements, including Forms W-2 and other regulatory filings.
• Respond to employee inquiries regarding payroll, taxes, deductions, benefits, and timekeeping issues.
• Aid in payroll audits and provide documentation to internal and external auditors as needed.
• Identify opportunities to improve payroll processes, controls, and system efficiencies.
• Maintain confidentiality of employee compensation and personal information.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field, or equivalent experience.
• 4+ years of payroll processing experience.
• Strong knowledge of payroll regulations, wage and hour laws, payroll taxes, and compliance requirements.
• Experience processing payroll adjustments, retroactive payments, garnishments, and other payroll exceptions.
• Ability to identify payroll discrepancies and troubleshoot issues independently.
• Strong organizational skills and attention to detail with a high degree of accuracy.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent analytical, problem-solving, customer service, and communication skills.

Preferred Experience

• Processing payroll within a professional services or consulting environment.
• Experience with Workday Payroll and Time Tracking.
• Experience processing multi-state payroll.
• Certified Payroll Professional (CPP) certification.
• Knowledge of payroll accounting and general ledger reconciliations.