Payroll Administrator

Job Summary

The Payroll Administrator will be responsible for the preparation, processing, and distribution of accurate and timely paychecks to weekly and bi-weekly union and non-union employees across multiple unions and states within the US while ensuring compliance with Collective Bargaining Agreements, SOX controls, and federal, state, and local regulations.

What You'll Do

• Process payroll for weekly and bi-weekly payroll groups inclusive of Collective Bargaining Agreements Contracts.
• Motion Picture Industry Pension & Health Plan contribution calculations and reporting.
• Serve as main point of contact for all employees and respond to payroll inquiries related to interpretation of laws, rules, and regulations including Collective Bargaining Agreement Contracts.
• Understanding/experience paying prevailing wages.
• Calculate and maintain union dues.
• Calculate meal penalties according to state laws and Collective Bargaining Agreements.
• Prepare, calculate and print manual checks.
• Prepare ad hoc custom reports upon request.
• Ensure timely quarterly and annual filing and distribution of employee W-2’s, 1099’s, 940’s, 941’s, etc.
• Handle all internal and external audit requests related to payroll.

What You'll Need

• 7+ years of payroll experience in a complex, multi-state, multi-entity organization.
• At least 4 years of experience processing union payroll under multiple Collective Bargaining Agreements.
• Bachelor's degree in Accounting, Human Resources, or related field, or equivalent combination of education and experience.
• Intermediate to advanced Excel skills, including VLOOKUPs, IF formulas, and Pivot Tables.
• Experience with ADP Workforce Now.
• Strong relationship-building skills with the ability to effectively interact with union representatives, leadership, and employees.
• Able to manage heavy workflow, competing priorities, and time-sensitive deadlines while maintaining accuracy.
• Strong work ethic demonstrating accountability, integrity, discretion, and the ability to maintain confidentiality.
• Experience calculating fringe benefit contributions and interpreting union wage scales.
• Experience processing garnishments and payroll adjustments.
• Experience creating and analyzing payroll reports in ADP Workforce Now.
• Knowledge of California wage and hour laws, meal penalties, and premium pay calculations.

Preferred Qualifications

• Experience processing prevailing wage payroll and working with Davis-Bacon Act requirements.
• Experience with Motion Picture Industry Pension & Health Plan reporting and contributions.
• Experience supporting payroll audits and compliance initiatives.