Payroll Administrator

Based in Nevada, we specialize in fabricating and installing sophisticated mechanical and plumbing systems for commercial, healthcare, institutional, municipal, and other projects statewide.

About the role

The ideal Payroll Administrator candidate will be responsible for quick and efficient processing of payroll. The role requires strong analytical thinking skills, attention to detail, and the ability to retain confidential information. Excellent interpersonal skills, a pleasant phone manner, efficient typing ability (data entry), and familiarity with payroll software are essential.

Responsibilities

• Process and issue employee paychecks and statements of earnings and deductions.
• Compute wages and deductions, and enter data into computers.
• Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
• Compile employee time, production, and payroll data from time sheets and other records.
• Review, correct, and enter time sheets into database and payroll software for multiple unions and nonunion employees on a weekly basis; includes printing and distribution of checks.
• Review and enter new hire paperwork data into software and file into employee personnel files.
• Process certified payrolls accurately on a monthly basis.
• Familiarity with different union fringes and benefits for processing purposes.
• Review all I-9’s, enter into E-Verify, print and pass records onto Human Resources for review, then file accordingly.
• Generate and distribute necessary reports internally and externally.
• Gather documentation for company audits on a timely basis.
• Process and mail checks for vouchers.
• Assist Human Resources with employee verifications and scanning of employee personnel files pursuant to legal requests.
• Maintain utmost confidentiality of company information.
• Comply with I.S.O. 9000:2015 operations work instructions and company-established policies and procedures.
• Escalate critical and/or sensitive issues to the CFO with recommendations for resolution.
• Perform additional assignments as required by the company or as directed by management.

Requirements

• 2–5 years of experience working in a payroll capacity, preferably with mechanical and electrical construction or union contractors.
• Bachelor’s Degree or currently pursuing (preferred).
• Working knowledge of the construction industry, operations management, and safety practices (a plus).
• Working knowledge of federal, state, and city regulations and guidelines.

Skills

• Vista / Viewpoint payroll experience (a plus).
• Excellent organization, communication, and interpersonal skills.
• Time management skills – ability to meet frequent deadlines.
• Strategic, analytical, and multi-tasking skills.
• Attention to detail.
• Proficiency in Microsoft Office applications (Outlook, Word, and Excel).
• Working knowledge of payroll, project, and financial software.

Benefits

• Medical, dental, and vision coverage.
• Health savings and flexible spending accounts.
• Life insurance and disability.
• 401(k) Savings Plan.
• College Coach and employee assistance program.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to sit, see, talk, and hear.
• Regularly required to use hands to finger, handle, or feel objects, tools, or controls.
• Regularly required to walk, reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl.
• May occasionally lift and/or move up to twenty-five (25) pounds.
• Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Typical office environment conditions, except when visiting field locations.
• Field environments may vary based on project, manufacturing, or weather conditions.
• Noise level in the work environment is usually moderate to loud.