Payroll Administrator

Responsibilities

• Gather, review, and process diverse payroll data from multiple sources, ensuring strict compliance with collective bargaining agreements and internal policies.
• Input employee hours, wages, deductions, bonuses, and other relevant information into the payroll system with a high degree of precision.
• Calculate payroll amounts, including regular wages, overtime, premiums, and deductions, in accordance with union agreements and regulatory mandates.
• Process employee changes such as new hires, terminations, wage adjustments, direct deposits, and personal information updates within the payroll system.
• Manage payroll taxes for multiple states, ensuring timely weekly and monthly tax processing and compliance.
• Validate and process employee wage garnishments and ensure prompt payments to State Disbursement Units (SDUs).
• Verify and manage employee Paid Time Off (PTO) accounts, ensuring accurate balances and proper usage recording.
• Calculate and process union health and welfare benefit payments in strict accordance with collective bargaining agreements and regulatory standards.
• Collaborate with the accounting team to ensure accurate and timely contributions to union health and welfare benefits.
• Maintain comprehensive records of union health and welfare payments and ensure compliance with all reporting requirements.
• Prepare and submit certified payroll reports in compliance with prevailing wage laws and regulations.
• Ensure accurate recording and reporting of wage rates, fringe benefits, and other relevant information for certified payroll purposes.
• Collaborate with project stakeholders to collect, verify, and validate certified payroll data.
• Update payroll records and execute routine changes to employee data, maintaining the highest standards of accuracy and data integrity.
• Investigate and resolve discrepancies in payroll processing, ensuring the integrity and reliability of payroll records.
• Prepare and submit reports and forms required by the IRS and other regulatory bodies, including ad hoc reports requested by management.
• Serve as a primary point of contact for employee inquiries regarding union and non-union payroll, providing timely and accurate information and resolving issues.

Qualifications

• A high school diploma or equivalent.
• 4+ years of experience in payroll processing, including hands-on experience with both union and non-union payroll.
• Demonstrated experience with prevailing wage and certified payroll reporting.
• Proven ability to manage union reporting and union payroll, including union health and welfare benefit payments.
• Strong attention to detail to ensure accurate processing of wages, deductions, benefits, and fringe contributions while adhering to collective bargaining agreements and regulatory requirements.
• Proficiency in preparing and submitting payroll reports, certified payroll reports, union health and welfare benefit reports, and other documentation required by regulatory agencies and union representatives.
• Strong mathematical skills to accurately calculate wages, overtime, premiums, deductions, and benefit contributions in line with union agreements and applicable regulations.
• Experience managing multi-state payroll tax regulations and compliance requirements.
• Knowledge of federal, state, and local regulations governing union payroll processing, certified payroll reporting, and union health and welfare benefits.
• Experience reconciling payroll general ledger accounts and supporting payroll accounting activities.
• Proficiency in Microsoft Office Suite, including Excel for data entry, analysis, pivot tables, and reporting, and Word and Outlook for documentation and communication.
• Hands-on experience with payroll software systems such as ADP Workforce Now, Kronos, and PeopleSoft, or similar platforms.
• Strong data entry skills with a focus on accuracy and efficiency in high-volume payroll environments.
• Experience generating, interpreting, and presenting payroll reports and analyses to management.
• Ability to effectively communicate with employees, leadership, and external stakeholders to address inquiries, resolve issues, and provide guidance on payroll matters.
• Capacity to research and resolve errors or discrepancies in payroll processing, certified payroll reporting, and employee inquiries.
• Dedication to providing timely and accurate support to employees regarding union payroll inquiries and issue resolution, fostering positive employee relations.
• Commitment to maintaining confidentiality of payroll and employee information in compliance with organizational policies and legal requirements.
• Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities efficiently in a fast-paced environment.

Additional Skills & Qualifications

• Experience with wage garnishments, including validation, processing, and payments to State Disbursement Units.
• Familiarity with reconciliation processes and audit support for payroll-related accounts and records.
• Experience generating, interpreting, and presenting payroll reports and analyses to management.
• Working knowledge of prevailing wage requirements and related government reporting.
• Strong analytical skills to identify trends, discrepancies, and opportunities for process improvement in payroll operations.
• Comfort working with reporting tools and advanced Excel functions, including pivot tables, for payroll analysis.
• Ability to respond professionally to government agencies such as the Employment Development Department (EDD) and other regulatory bodies.
• Organizational skills to maintain comprehensive and accurate records of union health and welfare payments and certified payroll data.
• Customer-service mindset with the ability to educate employees on payroll processes, agreements, and benefit deductions.