Payroll Administrator

Job Description

Build Your Future, Strengthen Communities – Grow with CIMS

Common Interest Management Services, an Associa company, is a leader in innovative HOA solutions with seven offices across the Bay Area and Central Valley. We're committed to improving communities and delivering outstanding service—come join our team!

Requirements

• 3+ years of payroll administration experience, including California payroll
• Intermediate level hands-on experience with ADP Vantage HCM
• Strong knowledge of California and Federal wage and hour laws
• Strong attention to detail and analytical skills
• Interpersonal and strong communication skills
• Spanish speaking is a plus
• Ability to work well with and train others
• Strong team player

Preferred Qualifications

• Experience in HOA, property management, real estate
• Certified Payroll Professional (CPP) or FPC certification
• Knowledge, Skills & Abilities
• Deep expertise in California compliance, including: Final paycheck requirements (immediate vs. 72-hour rules), Wage statement compliance, Overtime and premium pay requirements
• Strong working knowledge of ADP Vantage HCM reporting and controls
• Ability to manage payroll for employees working across multiple HOA properties
• Excellent organizational, problem-solving, and communication skills
• Ability to identify payroll risks, investigate discrepancies, and escalate issues appropriately before payroll finalization.
• Ability to handle sensitive and confidential information with integrity

Work Environment & Physical Requirements

• Hybrid office role (part time in office and work from home)
• Prolonged periods of sitting and computer use

Why Work at CIMS?

• A vibrant and supportive workplace
• Growth opportunities and benefits
• Comprehensive benefits package, including medical, dental, and vision insurance, a 401K plan with a match, vacation, sick, and holiday pay
• Social Committee that organizes fun company events like our Summer Picnic, Holiday Celebration, and virtual team-building activities