Payroll & Accounts Payable Specialist

About Our ClientThe organization operates in advanced materials development, addressing critical needs across defense, aerospace, and other high-performance industries. It develops stronger, lighter, and more resilient materials through AI-driven molecular design and agile domestic manufacturing. Its team of specialized scientists and engineers works on complex challenges, including enabling hypersonic flight and protecting critical systems.About the OpportunityThe Payroll & Accounts Payable Specialist manages key financial operations, including payroll processing, accounts payable, vendor management, and corporate expense administration. This role ensures accurate and timely financial transactions while maintaining strong documentation, compliance, and internal controls. The position also contributes to developing scalable processes and improving financial operations as the organization grows.Responsibilities• Process end-to-end U.S. payroll through ADP and TriNet, including new hires, terminations, employee changes, bonuses, and off-cycle payments.• Review and reconcile payroll registers and reports before submission.• Coordinate with People Operations to ensure employee data remains accurate across systems.• Reconcile payroll funding, tax deposits, and benefit deductions and resolve discrepancies promptly.• Support payroll filings and W-2 processing, including reconciliation of Forms 941 and state filings to the general ledger.• Prepare payroll journal entries and accruals.• Respond to employee payroll inquiries with discretion and professionalism.• Manage purchase orders and vendor invoices in Ramp, ensuring accurate coding and required approvals.• Maintain vendor master records, including required documentation and validation.• Prepare payment runs and monitor accounts payable aging to maintain timely supplier payments.• Reconcile vendor statements and resolve discrepancies.• Process corporate card transactions and employee expense reports in accordance with company policies.• Conduct restricted and denied-party screenings on vendors, document results, and escalate potential issues.• Develop and maintain procedures, checklists, calendars, and other documentation for assigned financial processes.• Prepare documentation for audits and reviews related to payroll, accounts payable, and vendor records.• Maintain segregation-of-duties controls and promptly flag potential control issues.• Identify and recommend process improvements that reduce manual work and improve operational efficiency.Requirements• Minimum of 3 years of combined experience in payroll and accounts payable.• At least 2 years of hands-on payroll processing experience.• Experience with ADP, TriNet, Ramp, or similar payroll and financial systems preferred.• Strong attention to detail and a high level of accuracy.• Ability to develop clear procedures and manage multiple financial processes simultaneously.• Strong organizational and problem-solving skills.• Discretion and professionalism when handling sensitive employee and financial information.• Ability to work independently and collaborate effectively across teams.• Willingness to build, document, and continuously improve financial processes in a fast-paced environment.Pay Range and Compensation Package• The pay range and compensation package for this role will be determined based on the candidate’s experience, skills, qualifications, location, and other relevant factors. Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin. Note:RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.