Payroll & Accounting Ops. Specialist

About the role

The Payroll & Accounting Ops Specialist will support the financial operations of Babel Street by executing payroll processes and assisting with broader accounting operations. This role reports to the Accounting Operations Manager and is responsible for ensuring accurate, timely, and compliant payroll processing across U.S. and International operations, and providing operational accounting support across key accounting functions including billing and collections, accounts payable and payments, cash management, tax and other areas.

Responsibilities

• Execute and support end-to-end global payroll processing for a dynamic, expanding, multi-entity and multi-state company with approximately 250 worldwide employees
• Prepare U.S. semi-monthly payrolls, and special payrolls as needed, for exempt and non-exempt employees, salaried and hourly employees, ensuring accuracy and timeliness
• Career Development: Participate in professional development activities to enhance skills and knowledge in payroll and accounting operations
• Coordinate with third-party payroll providers for U.S. and five International payrolls (Australia, Canada, Israel, Japan, and UK)
• Maintain payroll records and support documentation
• Act as a primary point of contact for payroll-related inquiries and issues, providing timely and effective resolutions, and escalating complex, non-routine, or high-risk matters to the Accounting Operations Manager for review and guidance
• Prepare payroll-related journal entries for review
• Aid in payroll-related balance sheet reconciliations
• Support timely completion of payroll deliverables
• Support payroll tax compliance activities
• Prepare payroll reports for internal stakeholders and audits
• Aid in audit documentation requests
• Partner with HR to ensure accurate employee data updates
• Collaborate on payroll-related improvements
• Support the Accounting Operations Manager with broader accounting and finance operations as needed
• Assist with sales tax compliance activities, including data preparation and coordination of filings
• Support accounts receivable processes, including billing, collections, customer follow-ups and dunning communications
• Assist with ad hoc accounting tasks, reconciliations, and process improvements
• Provide backup support for other operational accounting processes as needed

Requirements

• Bachelor’s Degree in Accounting, Finance, or related field (or equivalent experience) preferred
• CPP certification preferred
• 3+ years of payroll or accounting experience
• U.S. payroll processing expertise
• Operational accounting experience (AP, AR, sales tax, cash management, etc.) preferred
• Experience in a multi-entity environment is a plus
• Working knowledge of U.S. payroll regulations
• Basic understanding of accounting operations and workflows
• Basic understanding of international payroll is a plus
• Strong working knowledge of payroll systems (Paylocity preferred)
• Familiarity with accounting systems (NetSuite preferred)
• Strong Microsoft Excel skills
• Experience with HRIS platforms is a plus
• Experience supporting systems implementations, integrations, or process automation initiatives across payroll, HRIS, and accounting platforms is a plus

Qualifications

• Strong attention to detail
• Ability to manage multiple priorities
• Strong communication and collaboration skills
• Ability to escalate issues appropriately

Skills

• Strong attention to detail
• Ability to manage multiple priorities
• Strong communication and collaboration skills
• Ability to escalate issues appropriately

Benefits

• Health Benefits: Babel Street covers 85-100% monthly premium costs for Medical, Dental, Vision, Life & Disability insurances – for you and your family!
• Retirement Plans: Babel Street offers both a Traditional and Roth 401(K) with a very competitive match.
• Unlimited Flexible Leave: We trust our employees to manage their own time and balance their personal and work lives.
• Holidays: Babel Street provides employees with 12 paid Federal Holidays
• Tuition Reimbursement: We are committed to investing in our employees. One way we do that is with our Tuition Reimbursement Program for continuing education.

Pay

Range for this position based on qualifications and experience: $75,000 - $95,000 USD