Payroll Accountant

About the role

We are looking for a detail-oriented Payroll Accountant to join our team in Saint Paul, Minnesota. This position is responsible for managing payroll and commission activities while contributing to accounting support, compliance efforts, and financial reporting. The ideal candidate brings strong accuracy, sound judgment, and the ability to work effectively with employees, sales teams, leadership, and external partners.

Responsibilities

• Administer bi-weekly multi-state payroll with a high degree of accuracy and ensure employees are paid on schedule.
• Maintain payroll records and update employee information within the payroll system to keep data current and reliable.
• Coordinate payroll-related funding and deductions, including retirement contributions, benefit-related payments, and other authorized withholdings.
• Prepare and submit required payroll tax filings and unemployment reports in compliance with federal, state, and local regulations.
• Calculate sales commissions, produce payment summaries, and distribute statements to sales representatives in a timely manner.
• Reconcile payroll and commission transactions, prepare supporting schedules, and post journal entries to the general ledger.
• Assist with month-end and year-end close by preparing accruals, account reconciliations, and reporting packages for management.
• Support audit readiness by organizing year-end payroll documentation, coordinating materials for benefit plan audits, and resolving discrepancies.
• Respond to payroll and commission questions from employees and internal stakeholders while helping improve reporting processes and internal controls.

Requirements

• Experience processing full-cycle, multi-state payroll in a detail-oriented business environment.
• Working knowledge of payroll systems such as ADP Workforce Now or similar platforms.
• Familiarity with payroll tax reporting, garnishments, unemployment filings, and regulatory compliance requirements.
• Understanding of general ledger activity, journal entries, and account reconciliation practices.
• Experience supporting commission calculations, adjustments, and related accounting entries.

Qualifications

• Strong attention to detail with the ability to manage sensitive information accurately and confidentially.
• Proficiency in preparing reports, analyzing discrepancies, and meeting recurring deadlines.
• Effective communication skills and the ability to provide responsive support to employees and cross-functional teams.