Payroll & A/P Manager

Position Summary

AuthoraCare Collective is seeking an experienced Payroll & A/P Manager to lead our Accounts Payable, Claims, and Payroll functions. This role is ideal for a hands-on accounting professional with solid payroll experience who is ready to take ownership of monthly payroll-related accounting, mentor a small team, and be a trusted partner to Finance leadership. Reporting to the Controller, the Payroll & A/P Manager will supervise the Payroll Specialist, Claims Analyst, and Accounts Payable Specialist, while personally owning full-cycle payroll processing, payroll review, and month-end reconciliations tied to payroll and accounts payable.

Key Systems

• Blackbaud Financial Edge NXT
• UKG/Kronos
• Online Banking Portals
• HCHB
• SharePoint

Key Responsibilities

• Oversee full-cycle payroll processing, including mileage reimbursement processing
• Review payroll processing each pay cycle for accuracy prior to finalization
• Review claims processing and reconciliation for accuracy, including Nursing Home Medicaid Room and Board claims
• Reconcile payroll-related general ledger accounts
• Hire, train, motivate, and evaluate accounts payable and payroll staff members
• Ensure all Accounts Payable invoices and claims are properly approved and accurately recorded weekly
• Determine and reconcile monthly Accounts Payable accruals and trade balances to the general ledger
• Oversee payroll workflow to ensure timely, accurate processing and PTO review
• Prepare documentation for the annual 403(b) audit
• Assist external auditors with requested reports
• Serve as a resource for payroll/timekeeping system reporting

Required Qualifications

• Solid, hands-on payroll experience is essential, with a strong focus on full-cycle payroll processing
• Strong understanding of payroll taxes, quarterly payroll tax returns, and SUTA
• Experience with multi-state payroll setup and compliance
• Familiarity with benefits administration, including HSA, FSA, health, dental, and 401(k) plans
• 4+ years of experience in accounts payable, payroll, or a broader accounting department
• Strong Excel and MS Office skills
• High attention to detail, strong organizational skills, and the ability to manage deadlines across multiple priorities
• A motivated self-starter who can work independently and lead a team

Preferred Qualifications

• UKG/Kronos experience preferred
• Bachelor's degree in accounting, finance, business, or a related field preferred; equivalent work experience will be considered in lieu of a degree
• Prior supervisory or team-lead experience
• No prior claims experience necessary, training will be provided

Benefits

• Paid time off (PTO)
• Seven paid holidays
• Flexible work schedules
• Medical, dental, vision, disability, and life insurance
• Employee engagement activities
• 403B match after 12 months of service
• Mission-driven work supporting hospice, palliative care, and home health services across North Carolina
• Direct access to finance leadership and broad scope across all three organizational entities

Schedule

This is a full-time hybrid position Monday - Friday, 8:00am - 5:00pm with a minimum of 3 days in the office each week and an office base of Greensboro or Burlington, NC.