Payroll & A/P Manager

About the role

AuthoraCare Collective is seeking an experienced Payroll & A/P Manager to lead our Accounts Payable, Claims, and Payroll functions. This role is ideal for a hands-on accounting professional with solid payroll experience who is ready to take ownership of monthly payroll-related accounting, mentor a small team, and be a trusted partner to Finance leadership. Reporting to the Controller, the Payroll & A/P Manager will supervise the Payroll Specialist, Claims Analyst, and Accounts Payable Specialist, while personally owning full-cycle payroll processing, payroll review, and month-end reconciliations tied to payroll and accounts payable.

Key Systems

• Blackbaud Financial Edge NXT
• UKG/Kronos
• Online Banking Portals
• HCHB
• SharePoint

Team Benefits

• Paid time off (PTO)
• Seven paid holidays
• Flexible work schedules
• Medical, dental, vision, disability, and life insurance
• Employee engagement activities
• 403B match after 12 months of service
• Mission-driven work supporting hospice, palliative care, and home health services across North Carolina
• Direct access to finance leadership and broad scope across all three organizational entities

Requirements

Required Qualifications

• Solid, hands-on payroll experience is essential, with a strong focus on full-cycle payroll processing
• Strong understanding of payroll taxes, quarterly payroll tax returns, and SUTA
• Experience with multi-state payroll setup and compliance
• Familiarity with benefits administration, including HSA, FSA, health, dental, and 401(k) plans
• 4+ years of experience in accounts payable, payroll, or a broader accounting department
• Strong Excel and MS Office skills
• High attention to detail, strong organizational skills, and the ability to manage deadlines across multiple priorities
• A motivated self-starter who can work independently and lead a team

Preferred Qualifications

• UKG/Kronos experience preferred
• Bachelor’s degree in accounting, finance, business, or a related field preferred; equivalent work experience will be considered in lieu of a degree
• Prior supervisory or team-lead experience
• No prior claims experience necessary; training will be provided

Responsibilities

• Oversee full-cycle payroll processing, including mileage reimbursement processing
• Review payroll processing each pay cycle for accuracy prior to finalization
• Review claims processing and reconciliation for accuracy, including Nursing Home Medicaid Room and Board claims
• Reconcile payroll-related general ledger accounts
• Hire, train, motivate, and evaluate accounts payable and payroll staff members
• Ensure all Accounts Payable invoices and claims are properly approved and accurately recorded weekly
• Determine and reconcile monthly Accounts Payable accruals and trade balances to the general ledger
• Oversee payroll workflow to ensure timely, accurate processing and PTO review
• Prepare documentation for the annual 403(b) audit
• Assist external auditors with requested reports
• Serve as a resource for payroll/timekeeping system reporting

Our Mission

AuthoraCare Collective empowers people to be active participants in their care journey, enabling them to live on their own terms through personalized support for mind, body, and spirit. Our patients are always the author of their life story. During a challenging illness, AuthoraCare Collective helps them author more moments that matter, regardless of the stage of their illness or condition. This is captured by our tagline: Your Story. Our Expert Care.