Payment Analyst

This position is with the Fund for Public Health in New York City (FPHNYC), a 501(c)3 non-profit organization partnering with the New York City Department of Health and Mental Hygiene (DOHMH) to advance community health through innovative public health initiatives and collaborations between government and the private sector.

About the Role

The Bureau of Facilities Planning and Administrative Services is seeking a self-driven, detail-oriented professional to support the team by assisting in the examination and maintenance of financial and administrative records, including processing invoices, performing data entry, and posting to the general ledger.

About the Program

The Bureau of Facilities Planning and Administrative Services manages support functions for the agency, including the maintenance, repair, and refurbishment of agency-owned buildings, as well as processing payments for vendor services.

Responsibilities

• Monitor subcontracting within DOHMH internal contracts and maintain a filing system for all subcontractors.
• Provide timely reports as needed.
• Assist Payment Analyst/Purchasing staff with invoices and small purchase order submissions/revisions.
• Review and process invoices for purchases and contracted services.
• Act as a liaison between the DOHMH ACCO Office of Compliance and vendors regarding subcontracting notifications and expectations.
• Ensure a thorough understanding of all subcontracting provisions relevant to each specific contract.
• Perform related contract supervision and office support work in the review and processing of required documentation to subcontract.
• Assist vendors in interpreting and complying with applicable subcontracting regulations and operating requirements.
• Maintain a log of all subcontractors utilized by vendors, including tracking usage amounts, spendowns, and calculating remaining subcontracting percentages.
• Reconcile information against databases and enter updates into databases.
• Provide assistance to the FPAS Payment Team when required.

Requirements

• 2 years’ experience working with invoice payments.
• 2 years’ experience providing administrative support for purchasing and/or contracted services.
• Proficient with Microsoft Word and Excel.
• Knowledge of PowerPoint, Outlook, and/or Access as requested.
• High school diploma or GED.
• Type 45 words per minute.
• Ability to work proficiently under pressure and adhere to strict deadlines.
• Ability to work independently and as part of a team.
• Ability to navigate citywide systems to check status updates.
• Strong problem-solving, analytic, organization, and communication skills.

Employment is contingent upon the successful completion of a background check. Candidates must live in the New York City Tri-state area (NY, NJ, CT) to be considered.

Schedule

• Monday–Friday, 9:00 AM–5:00 PM
• 35 hours per week
• Onsite in office (42-09 28th St, Long Island City, NY 11101)

Pay

$30 per hour