Pay Application Coordinator

About the role

At Cumming Gallagher, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

Responsibilities

• Prepare and process pay applications and invoices accurately, ensuring adherence to project milestones and contractual requirements.
• Review project contracts and agreements to understand billing terms, payment schedules, and invoicing requirements.
• Verify supporting documentation, including work completed, stored materials, and contractor invoices.
• Collaborate closely with project managers, contractors, vendors, and internal teams to gather necessary information for pay applications.
• Incorporate approved change orders and scope adjustments into pay applications, reflecting accurate project billing.
• Ensure pay applications adhere to industry regulations, accounting standards, and contractual terms.
• Prepare payment status reports, project cost summaries, and other financial reports as required by project stakeholders.
• Address and resolve discrepancies or issues related to pay applications, collaborating with relevant parties for resolution.
• Accurately input data and financial information into accounting systems and databases.
• Maintain organized records of pay applications, invoices, and related documentation for audit and compliance purposes.
• Communicate pay application status, billing inquiries, and related matters to clients and stakeholders professionally and promptly.

Requirements

• Understanding of construction project lifecycles, methodologies, and practices, including the phases of planning, design, bidding, construction, and closeout.
• Understanding of construction billing procedures, pay application cycles, and industry best practices.
• Proficiency in interpreting contract terms, payment schedules, milestones, and billing requirements.
• Knowledge of basic accounting principles and financial concepts relevant to pay applications and invoicing.
• Understanding of industry regulations, legal requirements, and accounting standards governing construction billing.
• Awareness of change order processes and their impact on pay applications and project billing.

Skills

• Problem-Solving: Skill in addressing discrepancies, billing issues, and payment-related challenges.
• Organizational Skills: Strong organizational skills to manage multiple pay applications, schedules, and documentation efficiently.
• Financial Reporting: Skill in preparing payment status reports, project cost summaries, and other financial reports.
• Time Management: Ability to manage deadlines, handle multiple tasks, and prioritize workload effectively.
• Attention to Detail: Meticulous attention to detail to accurately process pay applications, verify documentation, and ensure accuracy.
• Documentation Management: Ability to maintain organized and accurate records of pay applications, invoices, and supporting documentation.
• Technical Proficiency: Proficiency in Microsoft Excel, Microsoft Office Suite, and Project Management Software.
• Communication: Effective communication skills, oral and written, to address concerns and inquiries related to pay applications with project teams, contractors, and stakeholders.
• Confidentiality: Ability to maintain discretion and confidentiality.

Qualifications

High school diploma or equivalent (preferred). 2+ years of related experience in construction billing, pay applications, or related roles within the construction industry.

Benefits

• Medical
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) Matching
• Paid Time Off
• Paid Holidays
• Short and long-term disability
• Employee Assistance Program