Patient Services Rep

Posted wage ranges represent the entire range from minimum to highest level. Some positions also offer additional premiums based on shift, certifications, or degrees. Job offers are determined based on a candidate's years of relevant experience, level of education, and internal equity.

About the role

Serves as the first point-of-contact for patients in a fast-paced clinical environment and utilizes exceptional customer service skills to coordinate care and provide an excellent patient experience.

Responsibilities

• Coordinates all aspects of patient scheduling to include creating initial and follow-up in-person or virtual visit appointments; rescheduling, cancelling, and managing self-scheduled appointments in a fashion that meets patient care needs and optimizes provider schedules.
• Manages multi-line telephone system (incoming and outgoing). Follows guidelines to identify and direct patients calling with emergent/urgent symptoms to appropriate clinical staff for screening.
• Sets up and verifies active and contracted insurance coverage in multiple systems and/or educates patients on co-insurance/co-pay, self-pay, L&I, MVA, Medicaid, Medicare/Medicare Advantage, etc.
• Enrolls patients on patient portal and explains its attributes, benefits, and recommended use.
• Requests, confirms, and validates interpreter services.
• Greets patients and completes check-in process. Directs and assists patients with completion of appropriate paperwork.
• Monitors various group Message Pools and responds to patient requests, questions, and concerns within established organizational timelines.
• Takes complete and accurate messages and coordinates communication between appropriate interdisciplinary staff.
• Coordinates emergent or add-on patient care requests with clinical team and provider.
• Manages appointment queues (e.g., future appointment orders; cancellation list; wait list).
• Prepares, documents, and sends various patient outreach communications.
• Initiates outside medical record requests by requesting materials from admissions and emergency departments, physicians, and other authorized hospital staff to support provider visits and closure of care gaps for Health Maintenance.
• Prepares and scans documents for Health Information Management department processing.
• Manages incoming referrals through clinic documentation and established tracking protocol.
• Facilitates communication between the clinic, patient, and insurance company, as required.
• Identifies and collects copayments in adherence with organizational goals.
• Cultivates EvergreenHealth culture of community by supporting new staff training.
• Monitors and maintains tidy patient waiting and staff work areas in accordance with infection control standards and safety protocols.
• Orders and restocks patient forms and non-medical supplies.
• Files, faxes, scans, photocopies, and distributes mail.
• Performs open and close duties, which vary from clinic to clinic.
• Performs other duties as assigned.

Requirements

Required for the position:

• High School diploma or equivalent
• 1 year of experience in a customer service role
• Excellent interpersonal communication skills, including the capacity to communicate with a diverse range of individuals and dispositions
• Ability to problem solve, stay calm under pressure, and present oneself in a pleasant and professional manner when responding to inquiries from staff and patients (e.g., service recovery)
• Strong written communication skills, including ability to spell accurately and write legibly
• Ability to work independently, show initiative, and work productively within a team environment
• Actively listen to and validate patient conversations. Employ de-escalating techniques as appropriate
• Ability to prioritize multiple tasks and ability to access, analyze, and apply concepts associated with protocols, policy, and guidelines
• Keyboarding skills and working knowledge of Windows-based software systems

Desired for the position:

• Previous experience in a medical reception or similar administrative role
• Knowledge of basic medical terminology/common medications
• Knowledge and experience accessing/verifying insurance coverage
• Experience using Real Time Eligibility (RTE) Payer/Insurance Portals
• Electronic Medical Record (EMR) experience, preferably Epic
• Familiarity with HIPAA and other health industry compliance standards

Pay

$22.59 - $36.14 per hour

Benefits

• Medical, vision, and dental insurance
• On-demand virtual health care
• Health Savings Account
• Flexible Spending Account
• Life and disability insurance
• Retirement plans (457(b) and 401(a) with employer contribution)
• Tuition assistance for undergraduate and graduate degrees
• Federal Public Service Loan Forgiveness program
• Paid Time Off/Vacation
• Extended Illness Bank/Sick Leave
• Paid holidays
• Voluntary hospital indemnity insurance
• Voluntary identity theft protection
• Voluntary legal insurance
• Pay in lieu of benefits premium program
• Free parking
• Commuter benefits