Patient Care Coordinator (McMinnville, OR)

Are you looking for a new career with meaningful work? The Patient Care Coordinator (PCC) is the face of the clinic and the patient’s guide throughout his or her journey to better hearing. This role is an essential component of the Clinic Team and a steward of its resources. At Starkey Retail, we are setting a new standard for excellence in hearing healthcare through our commitment to the Patient Journey philosophy, driven by the unique needs of our patients and our dedication to guiding them in choosing the best hearing solutions to enhance their lifestyle and overall well-being.

Responsibilities

• Receive all patients into the clinic according to standards set forth by the company (Reception Protocol):
  • Acknowledge patients when they arrive. Stand up to greet and offer assistance, coffee, and refreshments.
  • Answer phones promptly using standard greeting, listen empathetically, and follow phone script.
  • Place same-day follow-up calls to new patients scheduled and those who did not show or canceled their appointments.
• Facilitate a concierge-level patient experience in the front office (Setting the Stage):
  • Keep office neat, clean, and current.
  • Prepare coffee and refreshments every morning.
  • Review charts for upcoming patient appointments using company checklist.
  • Lead Morning Huddle on behalf of Clinic Team at the start of each day.
  • Administer patient intake forms at check-in. Review and update PMS as needed.
  • Participate as needed in patient education.
• Manage patient schedule on behalf of Clinic Team (Schedule Optimization):
  • Schedule and confirm all patient appointments.
  • Enter appointment outcomes within twenty-four hours of completion.
  • Use strategic scheduling to accommodate same- or next-day new patient appointments.
  • Prep schedule in advance for daily Opportunities and Special Events.
• Manage patient accounts receivable, deposits, and inventory for Clinic Team (Accounts Management):
  • Track all orders, sales, and payments through patient management software.
  • Adhere to purchasing and inventory guidelines.
  • Maintain cash ‘till’ and make regular bank deposits.
  • Reconcile all deposits daily and report weekly.
  • Collect patient insurance information and request verification of benefits.
  • Submit insurance billing requests. Monitor claim status for follow-up as needed.
  • Comply with monthly Accounts Receivable and Inventory reporting requirements.
• Help build practice through patient contact, outreach, and retention marketing (Customer Lifecycle):
  • Always schedule follow-up appointments for patients seen in the clinic.
  • Be familiar with your clinic/regional marketing event calendar.
  • Place follow-up calls to patients included in remarketing outreach and campaign reports as received.
  • Ensure accurate patient record classification via updates to required fields and additional research as needed.
  • Prepare for and participate in special events.
• Maintain day-to-day operational procedures (Integration):
  • Maintain office supplies and organization.
  • Manage patient files per company standards.
  • Adhere to HIPAA guidelines and protect patient privacy.
  • Other duties/responsibilities as assigned.

Requirements

• Minimum Education, Certification, and Experience:
  • High school diploma or GED.
  • 1-2 years’ experience in a customer service or retail position preferred.
• Knowledge / Technical Requirements:
  • Proficient computer skills and preferred experience with Sycle, Pay Junction, Microsoft 365 programs, or similar systems.
  • Industry familiarity encouraged.
• Competencies, Skills & Abilities:
  • Excellent customer service skills.
  • Ability to manage all confidential information with complete discretion.
  • Ability to organize and multitask.
  • Problem-solving skills.
  • Good communication and interpersonal skills.
  • A strong desire to learn and positive outlook.
  • Ability to pass a basic computer assessment during in-person interview.
• Working Conditions:
  • Standard office conditions.
• Equipment Operation:
  • Standard office equipment.

Pay

The annual hourly rate for this position is between $17.77 - $23.63 per hour. Factors which may affect starting pay within this range may include: geography/market, skills, education, experience, and other qualifications of the successful candidate.

Benefits

• Medical, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Company-paid life insurance.
• Short-term disability insurance.
• Long-term disability insurance.
• Employee assistance program.
• Hearing aid benefits.
• Paid time off.
• Paid sick time.
• Paid holidays.