Parts Room Coordinator (2nd Shift)

Position Summary

The Parts Room Coordinator supports equipment reliability and plant operations through effective maintenance purchasing and spare parts inventory management. This position directly supports equipment uptime, preventative maintenance compliance, inventory accuracy, and material availability.

Key Responsibilities

• Execution Process and Manage Purchase Requisitions for Maintenance Parts and Services
• Source and Identify Correct Parts with Accurate Specifications
• Cook with Vendors on Pricing, Availability, and Lead Times
• Expedite Critical Orders to Support Urgent Maintenance Needs
• Ensure Timely Creation and Follow-Up of Purchase Orders

Inventory & Spare Parts Management

• Maintain Accurate Inventory Levels for Maintenance-Critical Spare Parts
• Own and Execute the Cycle Counting Program to Ensure Inventory Accuracy
• Investigate and Resolve Inventory Discrepancies
• Ensure Proper Part Labeling, Storage, and Organization
• Support Stocking Strategies for Critical Spare Parts

Supplier Coordination & Cost Control

• Work with Approved Suppliers to Ensure Dependable Supply and Service
• Obtain Competitive Quotes When Applicable
• Support Bid Best Practices, Including:
• Competitive Bidding When Lead Time Allows
• Price Validation Against Historical Spend
• Use of Approved Vendors
• Track and Work to Reduce Premium Freight and Emergency Purchasing

Maintenance Support & Coordination

• Serve as the Primary Point of Contact for Maintenance-Related Parts Needs
• Ensure Parts Availability for:
• Corrective Maintenance
• Preventative Maintenance
• Planned Shutdowns
• Proactively Communicate Part Status, Delays, and Potential Risks

Systems, Data & Documentation

• Maintain Accurate Data in CMMS/SAP Systems (Parts, Pricing, and Vendor Information)
• Track Purchase Order Status and Delivery Timelines
• Maintain Purchasing Documentation for Compliance and Audits
• Support Reporting Related to:
• Stockouts
• Expedited Orders
• Maintenance Spend Trends

Required Qualifications

• High School Diploma or Equivalent (Associate’s Degree or Technical Background Preferred)
• Minimum of 2 Years of Experience in a Purchasing, Inventory, or Maintenance Support Role
• Strong Mechanical Aptitude with the Ability to Identify Maintenance Parts
• Experience with CMMS, SAP, or Inventory Management Systems
• Proficiency in Microsoft Excel and Basic Computer Systems

Preferred Qualifications

• Experience in a Manufacturing or Food/Dairy Environment
• Familiarity with Maintenance Parts Such as Motors, Bearings, Valves, and Pneumatics
• Knowledge of MRO (Maintenance, Repair, and Operations) Inventory Practices
• Understanding of Procurement Processes and Vendor Management

Core Competencies

• Attention to Detail - Accuracy in Part Identification and Inventory Management
• Urgency & Execution - Ability to Support Fast-Paced Maintenance Demands
• Organization - Strong Discipline in Inventory Control and Documentation
• Communication - Clear and Effective Coordination with Maintenance Teams and Suppliers
• Accountability - Ownership of Purchasing Decisions and Inventory Outcomes

Working Conditions

Combination of office and shop-floor environment. Frequent interaction with maintenance personnel and external vendors. May require lifting parts and working in storage or warehouse areas.

Pay

$20-$27/hr. *The salary range listed for this position represents the good faith and reasonable minimum and maximum pay for this role at the time of posting. Actual compensation may vary based on factors including, but not limited to, experience, skills, training, knowledge, education, and overall qualifications. The posted salary range reflects just one component of our total rewards package. Other components of the total rewards package may include participation in group health and/or dental insurance, retirement plan, wellness program, paid time away from work, and paid holidays.