Parts Associate

Position Overview

The Parts Associate is responsible for supporting fleet maintenance operations through effective inventory management, parts procurement, and customer service. This role ensures the timely availability of parts and supplies needed to support vehicle maintenance and repair activities while maintaining accurate inventory records and fostering strong vendor relationships.

Key Responsibilities

• Inventory Management
• Receive, inspect, organize, and maintain accurate records of parts inventory.
• Conduct regular inventory counts and reconcile discrepancies as needed.
• Maintain parts in a safe and organized manner.
• Notify management of low-stock or critical inventory items.
• Maintain inventory accuracy within inventory management systems.
• Parts Ordering & Procurement
• Order replacement parts, supplies, and materials to maintain appropriate inventory levels.
• Communicate with vendors to obtain pricing, availability, and delivery information.
• Place purchase orders and track shipments to ensure timely delivery.
• Verify incoming shipments for accuracy and resolve discrepancies with vendors and suppliers.
• Avoid cost overruns and maintain quality standards.
• Customer Service & Operational Support
• Assist maintenance technicians and fleet personnel in locating and obtaining required parts.
• Issue parts to work orders accurately and in a timely manner.
• Provide updates regarding part availability, order status, and expected delivery timelines.
• Support maintenance operations by ensuring parts are available to minimize vehicle downtime.
• Maintain positive working relationships with vendors, technicians, and internal stakeholders.
• Administrative Responsibilities
• Maintain accurate documentation of inventory transactions, purchase orders, and receiving records.
• Aid in reporting and recordkeeping related to inventory and purchasing activities.
• Comply with company policies, procedures, and safety standards.
• Perform additional duties and special projects as assigned.

Qualifications

• High School Diploma or equivalent required.
• Previous experience in inventory control, parts operations, warehousing, or fleet maintenance preferred.
• Basic knowledge of automotive, diesel, bus, or commercial vehicle parts preferred.
• Experience working with inventory management systems and Microsoft Office applications.
• Ability to accurately enter and maintain data.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.

Skills

• Inventory management and organization.
• Customer service and communication.
• Attention to detail and accuracy.
• Vendor relations and purchasing support.
• Time management and multitasking.
• Problem-solving and follow-through.
• Computer and data entry proficiency.

Physical Demands

• Ability to lift, carry, push, and pull up to 50 pounds.
• Ability to stand, walk, bend, stoop, and reach throughout the workday.
• Frequent use of computers and inventory management systems.
• Ability to safely operate material handling equipment as needed.

Benefits & Perks

At ABC Companies, we recognize that our employees are our greatest asset. We offer a comprehensive benefits package designed to support your health, financial well-being, and work-life balance, including:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Retirement Plan
• Company-Paid Short-Term Disability Insurance
• Company-Paid Long-Term Disability Insurance
• Company-Paid Basic Life & AD&D Insurance
• Voluntary Term Life & AD&D Insurance
• Flexible Spending Accounts (FSA)
• Hospital Indemnity Insurance
• Employee Assistance Program (EAP)
• Paid Time Off (PTO)
• Paid Holidays
• Training and Professional Development Opportunities
• Career Growth and Advancement Opportunities

Benefits eligibility and offerings are subject to plan terms and company policies.

Equal Opportunity Employer

ABC Companies is an equal opportunity employer. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.