Part Time Warehouse Coordinator

About the role

The Truck Builder / Warehouse Coordinator supports efficient warehouse and transportation operations by combining expert load planning with strong warehouse coordination skills. This role is responsible for building safe, space-optimized trailer loads using Truck Builder software, preparing and processing inbound and outbound documentation, and maintaining accurate operational records.

Responsibilities

The coordinator communicates with drivers, vendors, and internal teams to resolve issues, schedule inbound freight, support outbound returns and investigations, and ensure smooth daily workflow. Success in this position requires strong communication, analytical ability, attention to detail, and the ability to work collaboratively across warehouse functions.

• Prepare, process, and distribute routine warehouse documentation including inbound/outbound forms, discrepancy reports, stock/damage claims, time sheets, requisitions, and shipping labels.
• Communicate with internal teams, drivers, and external partners to support operational needs and resolve issues.
• Respond to inquiries, research information, and provide timely updates to warehouse leadership.
• Collect, track, and input operational metrics such as shorts, mispicks, damages, service levels, and overtime.
• Support warehouse personnel by troubleshooting selecting, loading, and shipping issues.
• Perform additional duties as assigned by management.

Duties may include but are not limited to general warehouse, inbound and/or outbound functions. Duties may vary depending on shift.

Inbound and Outbound Responsibilities

• Schedule receiving appointments with vendors based on warehouse capacity and operational needs.
• Maintain and update the daily Delivery Appointment Sheet for the receiving department.
• Conduct inbound driver check-in and check-out processes.
• Assign receiving doors and ensure warehouse readiness for inbound freight.
• Prepare and confirm purchase orders for receiving activities.
• Coordinate with receiving teams to ensure accurate and timely unloading of inbound freight.
• Support night warehouse operations by checking returns, credit slips, and assembling returned orders for proper slotting.
• Investigate picking errors, locate missing products, and resolve discrepancies.
• Communicate with selectors, loaders, and supervisors to address outbound issues and maintain workflow.
• Complete outbound paperwork and reports, including documents for selecting crews, route loading, drivers, and nightly truck receipts.
• Update and maintain the master storage report to ensure accurate inventory placement and tracking.

Requirements

• Minimum of two years of experience in warehouse & delivery procedures required.
• Effective communication both verbally and in writing.
• Excellent telephone and customer service ability.
• Strong math, analytical, and organizational skills with high attention to detail.
• Basic computer skills with a good knowledge of programs such as Microsoft Word, Excel, Access, and Outlook.
• Problem solving and critical thinking abilities to solve problems of limited scope.
• Strong teamwork skills with the ability to support others in the department and division.

High school diploma or GED/equivalent required.

Preferred Qualifications

• Preferred experience in the following areas: SAE, Truck Builder, Red Prairie, Kronos, Incentive/Component Pay, Road Net, XATA, Shopfax, Tandem, PowerDock equipment inventories, and warranties.

Work Environment

The work will take place at a desk in a US Foods office-based environment but may occasionally require work in normal warehouse environments including cooler and freezer areas where temperatures may be as low as -5 degrees.

Pay

Hourly Rate: $25.00. The expected base rate for this role is between $21.66 and $26.00.

Schedule

The schedule is Sunday through Friday from 4:00 PM until 9:00 PM.

Benefits

Benefits for this role may include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance.