Part-Time Specialist III, Adult Education & Literacy Support - Grant Funded

PURPOSE AND SCOPE

The Specialist III, AEL Support (Grant) provides assistance to program staff across several grant processes to include test proctoring, initial advising for students on Adult Education and Literacy (AEL) grant-funded programs or certificates, and assistance in organizing and correcting grant files. Assists as needed to register students in all grant-funded Adult Education classes. Supports other staff by performing task-oriented duties while providing clerical, analytical, administrative, and operational support under general supervision.

Essential Job Functions

• Proctors student pre-program and post-course placement testing
• Welcome, greet, and provide general support to all AEL prospective students and visitors in a polite and professional manner
• Advise visitors on available and upcoming orientation and testing session dates and provide detail on eligibility requirements per AEL program
• Answer multiple phone lines, take messages, and/or transfer callers; record messages from voicemail and return phone calls in a timely manner
• Register and drop students for AEL classes including High School Equivalency or GED, English as a Second Language, Workforce Education and Training Certificates and Developmental Education
• Provide students with information and proper referrals to available resources and services on campus
• Manage and reply to departmental communications in a timely manner
• Collections and processes necessary documents required to enroll students in AEL High School Equivalency or GED preparation classes; provide students with oral and written instructions to take the TABE or tests of Adult Basic Education exam
• Supports managers and all other AEL staff to ensure efficient operations
• Contact students, instructors, and staff regarding class cancellations or postponements

Knowledge, Skills, And Abilities

• Strong attention to detail
• Ability to use software products
• Ability to work on multiple projects
• Ability to document expenses

Physical Abilities

• The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile.
• No special physical demands are required to perform the work.

Work Schedule And Conditions

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone, and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards
• Some evenings and weekends may be required

Required Qualifications

• A high school diploma or GED and at least 3 years of experience, or an equivalent combination of education and experience
• Bilingual (English/Spanish)

Preferred qualifications

• Associate degree or higher

Salary

The hourly pay rate is $15.60.

Benefits

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment, excellent work/life balance, tuition waiver, participation in a tax deferred retirement plan and more.

Special Instructions

To apply, go to the Job Search page, click on ‘My Activities’ at the top of the page. Under My Cover Letters and Attachments you will click on ‘Add Attachment.’ Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume. If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts. You must limit your file name for any attachment to 40 characters or less.