Part-Time Southwest District Administrative Assistant

Essential Functions

• Provide direct administrative support to the Southwest District Superintendent.
• Perform general clerical duties including phone, managing correspondence, filing, and maintaining digital records.
• Serve as primary point of contact for pastors, lay leaders, vendors, and the public via phone, email, and written communication.
• Maintain and update clergy, church, and laity records, including contact, appointment, and compensation.
• Process financial transactions in Shelby Next, including invoices, deposits, reconciliations, and reimbursements.
• Order office supplies and complete banking, postal, and related errands as needed.
• Prepare and distribute district and Conference communications, forms, and reports.
• Cook up District Committee on Ministry (DCOM) processes, including scheduling interviews, preparing materials, arranging hospitality, and maintaining committee records.
• Manage Annual Conference administrative processes, including delegate communication (lay and at-large), registration and payment tracking, preparation of sign-in materials and name tag information, and processing stipend payments and related documentation.
• Administer clergy appointment processes, including benefits calculations, compensation forms, data updates in Mission Connect, and reporting to the Conference Office.
• Prepare and submit district reports and spreadsheets, including appointment lists and updates to the Conference Office.
• Cook up Statistical Review sessions, including scheduling church and clergy communication, logistics, form collection, and verifying data in Mission Connect.
• Track, organize, and securely store district forms and documentation in OneDrive and other approved systems.
• Attend Annual Conference, Statistical Reviews, and other required meetings.

Qualifications

• A minimum of 3 years of relevant experience is required; prior experience in a local church preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) with strong ability to apply these tools to daily tasks.
• Practical experience in organizing, storing, and retrieving documents efficiently.
• Ability to quickly learn and effectively use the organization’s technology systems.

Work Environment & Requirements

• In office work required three days per week in Lafayette, Louisiana.
• Minimal travel is required for meetings as needed.