Part Time Administrative Assistant

Responsibilities

• High level of support to Managing Director & Site Lead with administrative duties, including preparing reports where needed
• Cook up office operations, protocols and procedures
• Responsible for company-wide communications
• Maintain & organize files, records and documents for the site
• Cook up schedules & appointments to support
• Order office supplies, coordinate contractors/facilities maintenance including building security responsibility
• Responsible for ordering food, picking up food and coordination with meetings. This includes ordering and ensuring employee snacks continue to be stocked at all times.
• Participate in Health & Safety committee meetings, responsible for meeting minutes & distribution/posting of minutes
• Aid in budgeting & other financial tasks
• Any other duties assigned by the Managing Director & Site Lead

Requirements

• Strong organization skills with the ability to prioritize tasks effectively
• Excellent communication skills
• Strong attention to details
• Proven track record in team management & development
• Experience in budgeting, vendor management, and schedule coordination
• Proficiency in Paylocity and other office management software
• Proficiency in MS Word, Excel & PowerPoint
• Ability to handle confidential information with discretion and professionalism

About the role

Exaktera brings together world-class brands in lasers, LEDs, and optical systems delivering reliable, high-performance solutions to OEMs and end-users worldwide. In industrial, medical and machine vision markets, our technologies power progress where light matters most. With a global footprint and deep technical expertise, Exaktera provides customers with a single, trusted partner for advanced optical components, systems, and enclosures. Our brands combine decades of engineering excellence with proven application knowledge, ensuring the highest performance, reliability, and value.

Pay

Starting pay at $18/hour

Schedule

Part time hours - can be discussed