Part-Time Receptionist

About the role

The Receptionist serves as the first point of contact for clients and visitors, both in person and on the phone, while providing administrative support to the firm. This is a Part-Time position with work hours from 10am-3pm, Monday-Friday.

Responsibilities

• Greets visitors by serving as first point of client contact in person and via phone.
• Manages multi-line telephone by answering phones, giving information to callers, taking messages, and transferring calls to appropriate individuals.
• Operates office equipment, such as fax machines, copiers, scanners, binding equipment or phone systems.
• Maintains and monitors office equipment, reporting malfunctions to IT.
• Captures and coordinates meeting and conference call arrangements, including coordination of rooms, technical resources, and catering.
• Provides reception & office services relief, such as mail, file, and ordering/stocking kitchen and office supplies as needed.
• Aids in maintaining the professional appearance of conference rooms and common areas.
• Processes, e-files, and sends tax returns to clients.
• Receives and sends correspondence by mail, e-mail, client portals and fax.
• Affords assistance with expense report submissions.
• Updates client information in appropriate systems.
• Prepares daily cash receipt deposits.
• Works sufficient hours in order to complete projects assigned.

Requirements

• High School Diploma, GED, or equivalent.
• An Associate’s or Bachelor’s degree in Business Administration is preferred.
• 3+ years of administrative experience in a professional service firm.
• Intermediate to advanced level Microsoft Office Suite experience.
• Displays superior verbal and written communication skills, including advanced knowledge of current grammar and punctuation standards.
• Capable of working and communicating effectively with professionals at all levels.
• Able to work and handle multiple projects/tasks with attention to detail.
• Able to successfully multi-task while working independently or in coordination with other administrative or management professionals.
• Able to effectively utilize multi-line telephone system.

Qualifications

• High School Diploma, GED, or equivalent.
• An Associate’s or Bachelor’s degree in Business Administration is preferred.
• 3+ years of administrative experience in a professional service firm.
• Intermediate to advanced level Microsoft Office Suite experience.
• Displays superior verbal and written communication skills, including advanced knowledge of current grammar and punctuation standards.
• Capable of working and communicating effectively with professionals at all levels.
• Able to work and handle multiple projects/tasks with attention to detail.
• Able to successfully multi-task while working independently or in coordination with other administrative or management professionals.
• Able to effectively utilize multi-line telephone system.

Skills

• Excellent interpersonal and communication skills.
• Proficient in Microsoft Office Suite.
• Ability to manage multiple tasks simultaneously.
• Knowledge of basic administrative procedures and systems.

Benefits

• 401K Profit Sharing Plan with Pre-tax and Roth deferral options and employer match.
• Competitive compensation and annual merit considerations.
• Annual and engagement-based performance assessments.
• Firm-wide Peer Recognition and Rewards platform to support our culture of year-round positive feedback and communication.
• Flexible working options with generous PTO.
• Dress for Your Day” policy.

Pay

Compensation is competitive and based on experience and qualifications.

Schedule

This is a Part-Time position with work hours from 10am-3pm, Monday-Friday.