Part Time Real Estate Legal Administrative Assistant

About the Role

We have an immediate opening in our Milwaukee office for a Part Time Legal Administrative Assistant in our Real Estate Department. We seek an energetic professional to support the attorneys and paralegals in meeting the needs and demands of the firm's departments and other clients. You will join a supportive, hard-working team of legal professionals dedicated to providing creative yet practical solutions to our clients' needs.

Responsibilities

• Type from rough draft, handwritten materials, and/or dictation into proper format.
• Compose basic or routine letters/transmittal emails.
• Enter timekeepers' time entries.
• Proofread for spelling and grammar.
• Schedule and calendar appointments, meetings, closings, etc.; make travel arrangements and complete expense reports.
• Obtain/maintain contact information.
• Serve as back-up to other assistants within real estate and other practice areas.
• Perform general research for timekeepers.
• Monitor email, regular mail, and voicemail.
• Set up, organize, and maintain files; assist timekeepers with organizing projects.
• File documents and emails to the document management system.
• Work with, proof, and edit relined documents.
• Prepare closing books.
• Answer phone and resolve questions or concerns from clients, other attorneys, and co-workers.
• Scan all paper documents received into the document management system.
• Other duties as assigned.

Requirements

This position is in-person and part-time. It requires superior administrative skills. Previous Real Estate experience is strongly preferred. A Bachelor's Degree is a plus.

Qualifications

• Keyboarding speed of at least 65 wpm.
• Familiarity with documents used in Wisconsin real estate transactions.
• Excellent written, oral, and email communication skills.
• Excellent listening skills.
• Supportive and comfortable in a team environment.
• Ability to prioritize and handle/complete multiple tasks with competing deadlines.
• Outstanding customer service/interpersonal skills.
• Strong technology skills, including demonstrated familiarity and experience with Microsoft Word, Excel, Outlook, and PowerPoint.
• Exceptional organizational skills.
• Strong attention to detail with a commitment to accuracy.
• Solid grammar, spelling, vocabulary, and language skills.
• Efficiency, flexibility, and patience.
• Complete discretion and tact with confidential information.

Physical Demands and Work Environment

While performing the duties of this job, the employee must frequently use a keyboard, calculator, and telephone. Frequent sitting, walking, talking, and hearing, and occasionally standing, stooping, bending, kneeling, crouching, crawling, lifting (up to 20 lbs.), and an ability to adjust vision for close vision work. Reasonable accommodations will be made for qualified individuals with disabilities consistent with applicable law.

Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and/or certain state or local laws. Please contact Human Resources at recruiting@reinhartlaw.com if you need a reasonable accommodation or other assistance to participate in any aspect of the application process.