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Part-Time Quitman County Extension Administrative Assistant

The University of Georgia · Athens, GA · 2 mo ago
AdministrativePart-time

About the role

The County Extension position (part-time – 16 hours/week) in Quitman County will be the primary contact with the public, greet clients, distribute resources, and handle clerical and QuickBooks financial management duties. This role is crucial to the management of the office and success in serving the citizens of the county. This role will be the “face” of UGA Extension to the residents in the county.

Responsibilities

  • Maintain appropriate records for fiscal reporting.
    • May prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets.
    • Keep financial records current within the existing month.
  • Aid clientele with access to Extension resources and services, including: printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g., soil and water tests, feed and animal waste analysis, radon testing).
    • Aid clientele in registering for regional or statewide workshops/conferences and training or testing associated with certification programs offered by Extension (e.g., pesticide applicators, certified landscape professionals, certified childcare providers, ServeSafe).
  • Publicize programs and workshops offered in local county or nearby counties to clientele.
    • Maintain the County website.
    • Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists.
  • Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary.
    • Maintain 4-H volunteer record with assistance of Co-Agent.
    • Maintain office inventory of publications, office supplies, and materials as needed.
    • Aid County Extension Coordinator with personnel procedures.
    • Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials are provided to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability or veteran status.
  • Regularly participate in staff conferences and District Conferences.
    • Other duties as assigned by the County Extension Coordinator.

Requirements

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Qualifications

Preferred Qualifications:

  • Proficient in typing, filing, and computer skills such as Windows, Microsoft Office, and QuickBooks.
  • QuickBooks knowledge.
  • Normal office demands.
  • Driving as needed to perform job duties.
  • Position of Trust.
  • Physical Demands.
  • Financial Responsibility.
  • Security Access.
  • Direct Interaction or Care of Children Under 18 or Direct Patient Care.
  • Credit and P-Card policy.
  • Background Investigation Policy.

Skills

Knowledge, Skills, Abilities And/or Competencies:

  • Proficient in typing, filing, and computer skills such as Windows, Microsoft Office, and QuickBooks.
  • QuickBooks knowledge.
  • Normal office demands.
  • Driving as needed to perform job duties.
  • Position of Trust.
  • Physical Demands.
  • Financial Responsibility.
  • Security Access.
  • Direct Interaction or Care of Children Under 18 or Direct Patient Care.
  • Credit and P-Card policy.
  • Background Investigation Policy.

Benefits

Not specified.

Pay

Commensurate with Experience.

Schedule

Monday 8AM-12PM Tuesday – Friday 9AM-12PM.

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