Part Time Project Manager - Fearless Institute

Job Requirements

This role is responsible for providing part-time, temporary project management across the Institute’s Technology Growth Initiative. This role oversees operational compliance, strategic goal tracking, financial reporting, and audit support, and serves as the primary operational link between the Institute, its funders, its Board of Directors, and its third-party management company (currently Fearless Solutions).

Responsibilities

• Serve as the primary point of contact between the Institute and its non-profit management company (currently Fearless Solutions).
• Monitor all management agreements to ensure they are fully executed and that services are delivered as contracted.
• Oversee subcontract agreements, ensuring deliverables are completed on time and within scope.
• Provide the Board of Directors with consistent, structured monthly communications on organizational updates and milestones.
• Complete and submit required quarterly grant updates and progress reports to funders.
• Act as the primary project and task manager for the Institute’s Objectives and Key Results (OKRs).
• Schedule, prepare materials for, and lead quarterly Institute team OKR review meetings.
• Support the Executive Director with fundraising initiatives and donor relations management.
• Ensure financial billing, expense tracking, and record-keeping are accurate, compliant, and up to date.
• Provide detailed monthly accounting and cashflow updates to the Executive Director and the Board Finance Committee.
• Serve as the main point of contact and operational lead for the annual non-profit audit.

Key Deliverables

• Monthly Board Update & Health Report — A structured report detailing operational milestones, risks, and OKR progress.
• Monthly Financial Packet — Cashflow updates and accounting summaries delivered to the Executive Director and Board Finance Committee.
• Quarterly Grant Reports — Completed compliance and progress updates submitted to funders.
• Quarterly OKR Reviews — Organized and facilitated review sessions, with tracking data updated in the Institute’s project management system.
• Audit Documentation — Organized files and direct support provided to auditors during the audit window.

Skills and Qualifications

• Familiarity with non-profit operations, grant compliance, and funder reporting requirements.
• Understanding of management and subcontract agreements and how to hold vendors accountable to scope and deliverables.
• Strong grasp of billing, expense tracking, cashflow, and non-profit financial record-keeping.
• Experience supporting or coordinating an annual audit, with the ability to organize documentation for auditors.
• Excellent written and verbal communication skills, with the ability to produce clear, structured reports for Boards, funders, and leadership.
• Proven ability to serve as a trusted liaison across multiple stakeholder groups, including funders, board members, and management partners.
• Ability to manage OKRs and translate strategic goals into tracked, measurable progress.
• Proficiency with project management tools and the discipline to keep tasks, meetings, and deliverables on schedule while working independently.

Additional Qualifications

• Relevant certifications (e.g., PMP) preferred.
• Prior experience in a non-profit, grant-funded, or mission-driven organization.
• Familiarity with accounting or project management software (e.g., QuickBooks, Asana, MS Project).

Physical Requirements

• Ability to sit for extended periods while working on a computer or during meetings.
• Must be able to travel occasionally to client sites or company meetings.
• Ability to communicate effectively via phone, email, and in-person, requiring clear speech, listening, and written communication skills.
• Ability to move within an office environment, including reaching for files, using office equipment, and occasional light lifting (up to 10 pounds).