Part - Time Production Assistant

About the role

As VCU’s integrated communications and marketing office, the Division of Enterprise Marketing and Communications is energized and thrives on collaboration and innovation. In our work, we reflect the culture of the university and health system community. We leverage the power of our institutional knowledge to deliver results, foster an equitable and supportive work environment to empower our talent, and work hard to tell impactful stories about VCU and VCU Health. Enterprise Marketing and Communications is seeking to hire a Part‑Time Production Assistant to support the Video and Photography Services unit.

Responsibilities

• Provide administrative and production support for photo and video shoots, including pre‑production planning, logistics coordination, location preparation, crew support, and on‑site assistance when needed.
• Assist with organizing and maintaining production schedules, shoot calendars, project timelines, equipment inventory, and production documentation.
• Support the Production Coordinator in coordinating photo and video productions, including booking locations, securing releases, preparing call sheets, arranging logistics, and monitoring production needs.
• Serve as a production liaison between creative teams, campus partners, vendors, and external stakeholders to help ensure projects remain on schedule and production requirements are met.
• Assist with the organization, preparation, transport, and tracking of production equipment and materials.
• Help manage and organize digital assets, production files, project archives, and media libraries to support efficient content workflows.
• Provide administrative support including scheduling, meeting coordination, email correspondence, invoice processing, and maintenance of production records.
• Collaborate with cross‑functional teams including Photo/Video, Public Affairs, Brand Marketing, and VCU News to facilitate seamless production workflows and content delivery.
• Maintain clear communication with internal and external stakeholders to support project timelines, production schedules, and deliverables.
• Contribute to continuous improvement of production processes, workflows, and organizational systems that support the Video and Photography Services team.
• Work closely with the Director of Video and Photography, VCU Marketing; Video and Photography Production Coordinator, VCU Marketing; VCU News Operations; Public Relations, Monroe Park Campus; Public Relations, VCU Health.

Qualifications

Minimum Qualifications:

• Associate degree or equivalent combination of education and experience in media production, communications, marketing, film, photography, or a related field.
• At least 2 years of experience supporting media production, creative operations, project coordination, administrative functions, or customer service, preferably in a creative, marketing, or production environment.
• Candidates should have prior hands‑on experience producing photography and video projects.
• Strong understanding of photo and video production workflows, terminology, logistics, and best practices.
• Demonstrated ability to coordinate multiple production projects, schedules, and deadlines simultaneously.
• Strong organizational and time management skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to work independently and collaboratively within a fast‑paced production environment.