Part Time - Permit Specialist

Duties & Responsibilities

This position is responsible for providing a variety of administrative and record-keeping duties in support of the Planning Department. Employees in this position provide information to developers, contractors and homeowners regarding the planning and building permit processes, as well performs intake of all building and zoning permits.

• Greeting the public, explaining requirements for various permits, establishing electronic and hard copy records, handling complaints and preparing reports.
• Assists developers, builders, contractors, and the general public with various development services including zoning information, other State and federal regulatory compliance information, various permit applications, communications with utility service providers, etc.
• Compiles forms, permits, notices, licenses, or form letters with designated or routine information; records data from approved building permit applications for the issuance of permits and receipts.
• Maintains record of permits issued; enters permits, inspections and re-inspections information into computer and creates and maintains hard copy files with applications, inspection reports, etc. and retrieves filed materials based on knowledge of departmental activities.
• Sums up information and selects data from varied sources to prepare records and reports of financial and inspection activities.

Special Requirements, Education & Experience

• Considerable knowledge of building permitting processes and requirements for various kinds of construction.
• Considerable knowledge of modern office practices and procedures including office automation equipment and software for word processing, database management, and spreadsheets.
• Considerable knowledge of administrative procedures, ordinances, rules and regulations pertaining to building and zoning permits and inspections.
• Working knowledge of building codes and related ordinances applicable to building permits.
• Working knowledge and ability to use correct grammar, vocabulary, and spelling.
• Working knowledge of North Carolina contracting regulations and licensing requirements.
• Ability to create and maintain accurate detailed records.
• Ability to plan and organize administrative support activities and tasks.
• Ability to communicate effectively in person and by telephone and to deal with difficult and angry customers.
• Ability to interpret building permitting requirements and regulations and give information and instructions on departmental programs and procedures based on inquiries.
• Ability to establish and maintain effective working relationships with supervisors, co-workers, builders, developers, and the general public.
• Ability to maintain records and files and to gather and compile data from a variety of sources to produce required and requested reports.

Education And Experience

• A high school diploma or GED required.
• A vocational or technical in Building trades or related field preferred.
• An associate degree in Building/Construction Industry or related major field preferred.
• A notary licensure preferred.
• Experience in administrative support and customer service work involving customer contact, preferably in the building trades, construction, or government industries.

Benefits

Not eligible.

Depending on the position, the Town may consider an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.

Application Information

To submit your application, visit the Town of Clayton's Career Website: https://www.townofclaytonnc.org/.

If you have technical issues submitting your application, please call the NEOGOV (governmentjobs.com) Help Line at 855-524-5627.

If there are any questions about this posting, other than your application status, please contact the Human Resources Office.

If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted.

To check the status of your application, please log on to your NEOGOV account and click “Application Status.” It is not necessary to contact the Human Resources Office to check the status of an application.

Normal processing time for applications is 30-45 days from the closing date of the posting.

To obtain veterans preference, you must scan and upload a copy of your DD-214 or discharge orders.

Attached or incorporated resumes (including Text Resume’s on the on-line application) WILL NOT be used for screening for qualifying credit.

“See Resume” or “See Attachment” WILL NOT be accepted in lieu of completing an on-line application form.

Applicants must be authorized to work for ANY employer in the U.S.

We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Applicants may be subject to a criminal background check.

Effective October 1, 2025, in accordance with North Carolina state law, all applicants for positions that involve working with children in any capacity are required to undergo criminal history record checks conducted by the North Carolina State Bureau of Investigation (SBI).

Credit and motor checks are required for some administrative, finance and operational positions.

Applicants will be required to take and pass a Pre-Employment Drug and Alcohol screen once they are verbally given a conditional offer of employment.

Depending on the position, employees may be subject to random drug and alcohol screens throughout their employment.

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA).

The Town of Clayton is an Equal Opportunity Employer.

Hiring salary will not exceed hiring pay range unless approved by the Town Manager.

Applications may be reviewed to determine if applicants education and experience is more applicable to other vacant positions within the Town.