Part-Time Payroll Specialist (OH, MN, IL, KS, MO, MI, IN)

Are you looking to accelerate your career without having to hide your authentic self—a place where you can be you? A career that’s making a bigger impact on the world? At OneDigital, we are on a mission to help people do their best work and live their best lives. From the services we offer to the way we show up for each other each day, we are fueling dreams, achieving big goals, and embracing each other’s truest selves. We understand that pursuing a new job is a big deal. Maybe you’re afraid you won’t fit in. Well, here’s the good news: for us, the days of “fit in to get in” are over and being different is not a barrier to getting ahead. Greatness comes in all shapes, sizes, colors, and experience levels. If you are looking for a people-first culture that is wired for growth, driven to serve, and totally committed to having your back, give us a shot. Your best life awaits.

Must be eligible to work in the United States without the need for work visa or residency sponsorship.

About the role

The Payroll Specialist will be responsible for executing accurate payroll processing, compliance audits, and process improvement.

Responsibilities

• Independently manage multi-state payroll and related activities including computation of wage and overtime payments, calculating and recording payroll deductions, paycheck advances, bonus runs, commissions, fringe benefit reporting, and separation payments.
• Handle all aspects of payroll, including payroll processing; tax set-up and compliance; payroll configuration within HRIS; reporting; and compliance auditing.
• Work with systems such as ADP, PayChex, Paycom, Paylocity, Paycor, and Kronos.
• Play a crucial role in system conversions and implementations related to payroll and time and attendance.
• Serve as an integral extension of the HR team, contributing expertise in tax audit processes, technical proficiency in payroll operations, and a comprehensive understanding of the entire payroll processing lifecycle.
• Coordinate 401(k) contribution/HSA submission processes by inputting accurate data into vendor portals.
• Audit and review benefit deductions. Reconcile against election and enrollment information in carrier sites to ensure that employees have the appropriate deductions being deferred.
• Prepare manual payments when required.
• Ensure compliance with federal, state, and local wage and hour laws.
• Review timesheets and time off requests and address any discrepancies.
• Ensure timely and precise submission, conducting thorough verification for compliance.
• Proactively address discrepancies to uphold program integrity.
• Identify areas for improvement in payroll and benefits processes and recommend best practices.
• Collaborate with HR and finance teams to address identified issues and optimize operations, ensuring effective implementation and maintenance of agreed-upon solutions within the organization.
• Ensure that tax setups are compliant and updated with employee changes.
• Complete monthly and quarterly audits (401k, benefits, payroll, etc.).
• Review paper mail items, update relevant information as needed, and forward to appropriate teams as required.
• Periodically assist with generalist responsibilities (benefits admin, onboarding, offboarding, etc.) when coverage is needed to ensure a superior level of client service.
• Other responsibilities, initiatives, and projects as required.

Requirements

• Working knowledge of payroll processing, taxes, compliance, and auditing.
• Demonstrated ability to improve processes and diagnose problems.
• Experience with Microsoft Office (Word, Excel, and PowerPoint).
• Experience in providing quality customer service.

Qualifications

• 5-7 years of payroll experience in a dedicated payroll function, with multiple states/jurisdictions.
• Bachelor’s degree in human resources or related field preferred.

Pay

The typical base pay range for this role nationwide is $30 to $32 per hour. Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the company’s performance.

Benefits

• Health, wellbeing, retirement, and other financial benefits.
• Paid time off and overtime pay for non-exempt employees.
• Robust learning and development programs.
• Reimbursement of job-related expenses per company policy.
• Employee perks and discounts.