Part-Time Payroll Specialist

Primary Responsibilities

• Provide back-up support to the Payroll Director to process a complete payroll cycle.
• This includes various pay type input, payroll calculation, processing reports, garnishments (child support/IRS/spousal support) and updating invoices for payroll taxes and employee deductions.
• Avoidance of errors in payroll processing and reporting.
• Assist director with creating, balancing, and uploading retirement reports for Public Employees and Teachers Retirement Associations.
• Understand rules and regulations for these retirement programs.
• Process various requests from these associations.
• Process void reissue and processing of manual checks when needed to provide backup to the Payroll Director.
• Prepare initial negotiations data base information and process various "what-if" scenarios.
• Process accounting adjustments, and budget transfers as requested by various departments including Finance, Human Resources, and district programs.
• Set up and maintain pay records for extracurricular items as outlined in Appendix B of the current Teachers Contract.
• Maintain flexible spending account set up (FSA/HSA/Dependent Care), modifications, and year end balancing.
• Accurately prepare quarterly wage detail report for the State of Minnesota.
• Daily processing of teacher substitutes using Frontline Management System & Skyward sub tracking software.
• Avoidance of errors in teacher substitute processing.
• Assist and maintain Skyward True Time processing to meet weekly deadlines.
• Receive, verify, and process paper timecards daily.
• Communicate, manage and train assigned approvers for Skyward processing.
• Maintain Monthly Time Off Accruals for all District Employees.
• Filing of various documents and follow record retention timeline requirements.
• Process employment verifications, and workers comp forms as requested.
• Create Fiscal Payroll schedules and calendars to communicate Districtwide.
• Calculate and process Retro pay, Sick Leave Incentives, Career Increments and PTO Buy Back based on contract negotiations and Collective Bargaining Agreements.
• Process and organize all Direct Deposit and W-4 documents for new and existing employees.
• Manage and update the Organizational Chart in Skyward for all employees.
• Manage, organize, and process all Payroll Action forms using the Pac School Management System in a timely manner to meet all payroll deadlines.
• Cross train and communicate payroll procedures within the department to provide quality customer service and backup as needed.
• Other duties as assigned.

Qualifications

• A High School Diploma or equivalent.
• Preferred 5+ years of experience with full cycle payroll process.
• Knowledge of applicable state and federal employment wage and hour laws.
• Data entry skills.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite.
• Skyward software experience a plus.
• Ability to have a flexible schedule and adapt to changing priorities.
• Outstanding analytical skills and attention to detail.