Part-Time Office Support

This position supports the TRIO Upward Bound Program on the USU Eastern Campus in Price, Utah. Continued employment is contingent on grant funding through August 2027.

Responsibilities

• Monitor and track grant budgets, maintain records to document compliance with grant objectives, and track student contact time with grant personnel.
• Plan and schedule events and travel, order supplies, schedule meetings, and create and maintain Excel and BLUMEN databases of student information.
• Provide support for project reports and Annual Performance Reports (APR) to the Department of Education.
• Take and prepare minutes of staff meetings and provide other clerical support as assigned.
• Office Organization and Management: Perform general office functions such as tracking student visits, scheduling meetings, reserving rooms, preparing and sending correspondence, and making travel arrangements.
• Provide clerical support to staff and faculty members, including typing, copying, and scanning documents.
• Adjust work schedule to assist staff members with special projects and reconcile all receipts and other staff expenditures.
• Grant Maintenance Assistance: Assist the Upward Bound Director by understanding compliance of the grants, developing reports of collected information, and gathering and compiling data via Banner, Argos, and BLUMEN databases.
• Enter and maintain student background data, facility usage data, and client services data in the grants databases to facilitate generation of reports needed to demonstrate achievement of grant objectives (e.g., retention, improved GPA, graduation).
• Develop reports to assist staff and track participant achievement of specific academic support services as outlined in the grants.
• Recruitment/Admission of New TRIO Upward Bound Participants: Provide program overviews to prospective participants, explain eligibility requirements, verify eligibility, facilitate intake and interview processes, and maintain records for grant compliance.
• Perform other duties as assigned.

Requirements

• Minimum of two years of experience in an office setting; or an associate degree/vocational training in business, administrative support, or related field; or an equivalent combination of education and experience.
• Proficiency in Microsoft Office applications (Word, Excel, Access, Outlook) and experience with budgets.
• Experience with creating and maintaining files.
• Exceptional verbal and written communication skills.
• Self-motivated with the ability to handle multiple tasks efficiently.

Preferred Qualifications

• Higher education or community college experience.
• Three or more years in a similar office environment.
• Experience working with federal grant programs.
• Experience working with diverse student populations.
• Bilingual in Spanish.

Skills

• Ability to maintain confidentiality.
• Team player with a cooperative and flexible attitude.
• Well-organized with a strong work ethic.
• Positive attitude and self-starter.
• Quick learner, problem solver, and critical thinker.
• Adaptable to frequent interruptions.

Pay

$15.00 an hour

ADA

This position is primarily office-based but requires occasional travel throughout Carbon, Emery, and Grand Counties to support program activities at local high schools. Physical demands may include lifting and transporting bins or boxes (up to 30 pounds), extended periods of sitting, and computer use. Mental demands include managing multiple tasks, adapting to changing student needs, and maintaining effective communication with diverse high school students. Occasional evening or weekend work may be necessary to support program events or student engagement activities. The ability to work independently while collaborating with a team is essential.