Part Time Office Manager

PuroClean, a leader in emergency property restoration services, helps families and small businesses overcome damages caused by water, fire, mold, and biohazard. We operate with a "servant-based leadership" mindset and seek to create a working environment where team members can grow professionally and spiritually through serving our customers, communities, and each other. Our office has been in business since 2007, with an average employee retention of ten years.

About the role

We are looking for an Office Manager to work as a dedicated bookkeeper and administrator from 10 AM to 2-3 PM. With a "One Team" mentality, you will manage the office to perform all accounting and administrative activities, ensuring job files are up to date, assisting field techs with customer communication and supplies, and interacting with referral sources such as general contractors, insurance entities, property managers, tradespeople, and professionals.

Responsibilities

• Scan and file documents
• Create photo albums and inventories
• Prepare the daily jobs list
• Accept and update job assignments and requests for service
• Maintain the A/R records
• Invoice and accept payments
• Complete the bi-weekly payroll (outsourced)
• Complete monthly bank reconciliation and credit card batching
• Interface with techs in the field, our accountant, trades partners, and vendors
• Pursue personal development and PuroClean-specific skills
• Take phone and email inquiries, relay messages promptly
• Maintain a clean and efficient office
• Lead by example

Requirements

• Previous working experience in QuickBooks bookkeeping is essential and required
• Focus on personal development, team building, and relationship skills
• Attention to detail, aptitude for multitasking, and comfort with record keeping
• Excellent written and verbal communication skills
• 3 years of bookkeeping and administration in an office setting; construction experience is a plus
• Desire to learn industry-specific computer programs

Benefits

• Competitive wage ($25.00 - $35.00 per hour)
• Contributory insurance
• Paid training for career advancement
• Attractive modern office
• Positive environment