Part Time Office Assistant

About the role

We are looking for a dependable PART-TIME Office Assistant to support daily front-office operations for an audiology practice in California. This role will be onsite 3 days a week. This long-term contract position is ideal for someone who enjoys helping patients, keeping administrative tasks organized, and ensuring the office runs smoothly. The role combines customer-facing interaction with clerical support, requiring strong attention to detail and a welcoming, detail-oriented approach.

Responsibilities

• Coordinate and confirm patient appointments while maintaining an orderly daily schedule.
• Welcome patients to the office, guide them through intake paperwork, and provide courteous assistance during check-in.
• Answer incoming calls, respond to routine inquiries, and direct messages appropriately to support efficient communication.
• Retrieve and organize paper charts so records are ready for upcoming visits and office needs.
• Receive shipments, collect delivered items, assemble them in the office, and prepare them for the correct clinic location.
• Scan and file documents accurately to keep records accessible, complete, and up to date.
• Perform general clerical and reception support duties that contribute to smooth day-to-day office operations.

Requirements

• Previous experience in an office support, receptionist, or clerical position.
• Ability to manage appointment scheduling and handle inbound phone calls effectively.
• Comfortable interacting with patients and providing strong customer service in a healthcare or office setting.
• Experience scanning, organizing, and maintaining documents with a high level of accuracy.
• Strong organizational skills with the ability to manage multiple administrative tasks efficiently.
• Clear communication skills and a dependable, detail-oriented work style.
• Ability to work in a part-time role and support ongoing office needs over a long-term contract assignment.
• All applicants applying for U.S. job openings must be legally authorized to work in the United States.

Benefits

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Schedule

This role is part‑time and requires onsite work three days per week.