PART TIME OFFICE ASSISTANT

About the role

The Assistant, Office plays a crucial role in ensuring the smooth and efficient operation of daily office activities within the organization. This position is responsible for providing comprehensive administrative support to various departments, facilitating communication, and managing office resources effectively.

Responsibilities

• Manage incoming calls, emails, and other communications, directing them to the appropriate personnel or departments.
• Cook up and schedule meetings, appointments, and travel arrangements for staff members.
• Maintain and organize office files, records, and documentation both physically and digitally.
• Order and manage office supplies, ensuring availability and cost-effectiveness.
• Aid in preparing reports, presentations, and correspondence as needed.
• Support event planning and coordination for internal and external meetings or functions.
• Greet and assist visitors, providing a professional and welcoming office atmosphere.
• Collaborate with team members to streamline office processes and improve efficiency.

Requirements

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.

Preferred Qualifications

• Associate’s degree or higher in Business Administration or related field.
• Experience with office management software and tools such as Google Workspace or project management platforms.
• Previous experience in an administrative or office assistant role.
• Basic knowledge of bookkeeping or financial record-keeping.
• Familiarity with customer service principles and practices.