Part - Time Leasing Consultant

About the Role

Each Leasing Consultant has primary marketing responsibility for interfacing with prospective residents at the community, handling day-to-day issues with current residents, and coordinating the renewals of existing leases. In this position, Leasing Consultants are the community’s most important personnel as they can determine how well a community performs in a competitive marketplace. Specific training for Leasing Consultants centers on Fair Housing, closing techniques, and overcoming objections.

Responsibilities

• Provide excellent service to all residents, prospects, and visitors to the community.
• Effectively lease apartments in accordance with occupancy goals.
• Follow Fair Housing Standards in all dealings with prospects and residents.
• Conduct outside marketing under the direction of the Assistant Manager and the Community Manager.
• Conduct the application review for each lease including credit and income verifications and background checks.
• Complete lease paperwork and files for each resident to include the lease, all addendums, and other proper documentation and signatures.
• Ensure the condition of leased apartments prior to move-in, including a final inspection.
• Follow up with residents throughout their lease terms, promote the annual renewal campaign for the community, manage lease renewals, and complete lease documents.
• Complete all tasks necessary to successfully operate the leasing office.

Daily/Weekly Specific Responsibilities

• Opening and Closing Procedures: Perform a daily “marketing” inspection, including checking the model, the condition of the leasing path, and amenities areas. Pick up trash while carrying a trash bag and sparkle kit.
• Answer all phone calls, emails, and voicemails that come in throughout the day.
• Signage Inspection: Inspect bootlegs, banners, balloons, and brochures.
• Leasing Office/Clubroom Appearance: Vacuum and clean clubroom as needed, if not performed by housekeeper.
• Refreshments: Prepare cookies or restock candy, beverages, and coffee each morning. Notify Community Manager when supplies are needed.
• Leasing: Greet prospects, show apartments, and coordinate the leasing process. Review applications from applicants and provide information to Assistant Community Manager for verification.
• Leads: Maintain Guest Cards and leasing notebook. Follow up on all traffic with a Thank You email the same day as their visit and a phone call within 24 hours. Review all Leads weekly to ensure they are complete with notes on follow-up communication.
• Applications: Enter prospect information into Entrata as directed by Assistant Community Manager. Follow up with applicants to retrieve any incomplete information.
• Lease Files: Once the lease file is complete and all signatures have been provided, ensure a completed lease file is forwarded to Assistant Community Manager for review and approval. After approval, send a copy to the resident and file the lease properly.
• Work Orders: In conjunction with the Maintenance Team, enter work orders into Entrata. Provide a follow-up call if work cannot be completed within 24 hours. File work orders and notify Community Manager of problems.
• Renewals: Complete renewal effort tasks as necessary.

Monthly/On-Going Responsibilities

• Leads: Archive inactive Leads. Ensure Leads and Applicants in Entrata are up to date.
• Outside Marketing: Conduct outside marketing under the direction of the Assistant Manager and Community Manager.
• Audit: Complete audits of lease files and Entrata data as instructed by the Assistant Manager and Community Manager.
• Market Knowledge: Stay up to date with competitor rental rates, features, and specials to effectively overcome objections while marketing apartments to prospective residents.
• TURN: Roommate Matching: Assist Assistant Community Manager with roommate matching processes and communication.
• Move-In Communication: Communicate to Assistant Manager and Maintenance Supervisor any resident requests or issues during the Turn process.
• Move-In Process: Coordinate the Move-In process with new residents. In addition to completing the lease packet at the time of move-in:
  • Enter gate codes, distribute parking decals.
  • Obtain utility hook-up verification from resident (or no mail key).
  • Forward Water submetering hook-up sheet to Assistant Community Manager for processing (if property submeters).
  • Confirm Resident Contact Information & Demographics in Entrata.

Qualifications

• Professional and enthusiastic demeanor resulting from sales, leasing, marketing, and customer service experience.
• Able to demonstrate a positive attitude and enthusiastically and effectively communicate the benefits of the apartment community to prospective students, their parents, and University personnel.
• Excellent customer service, sales, and negotiation skills.
• Good communication and listening skills.
• Able to speak effectively before groups of customers or employees of the organization.
• Able to read and understand lease documents.
• Able to be an effective team player and interact well with others.
• Organized and detail-oriented.
• Patient, even-tempered, and works well under pressure.
• Able to read and interpret documents such as safety rules, legal correspondence, and procedure manuals.
• Able to write routine reports and correspondence.
• Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Able to compute rate, ratio, percentage, discounts, and pro-rations.
• Able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Effective time management skills.
• Able to maintain confidentiality.
• Able to follow directions from a supervisor.
• Able to understand and follow posted work rules and procedures.
• Able to accept constructive criticism.
• Able to work weekends or overtime as job requires.

Education and Experience

Bachelor’s Degree preferred; or High School diploma or General Education Degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. Knowledgeable in Microsoft Word and Excel. Knowledge in Entrata preferred.