Part-Time Judicial Assistant

About the role

This position provides specialized administrative and clerical support to an assigned judicial office.

Essential Functions

• Manages daily operations of assigned judge's office to facilitate proper court administration: assists judge with legal documents and research; prepares and maintains calendars; coordinates with Jury Administrator for the calling of required jurors; coordinates with Sheriff's office for the attendance of inmates; makes accommodations for media when necessary; and assists judge, attorneys, internal and external customers with courtroom proceedings as needed.
• Coordinates the weekly court calendar, assigns court dates; creates, maintains and distributes calendar; verifies holidays and includes trials, motions and hearings; prepares and e-mail notices for calendar changes to all involved parties; interacts with parties regarding scheduling issues or conflicts; and appears in court for arraignment and calendar call.
• Performs customer service functions by telephone, by mail, and in person: provides information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues; reviews and accepts legal documents in accordance with court procedures and prescribed time frames; distributes forms and documentation; responds to routine and complex questions or complaints; researches problems/complaints; and initiates problem resolution.
• Processes various court-related documentation in accordance with court procedures and time frames: assists in preparing, receiving, responding to, and processing subpoenas, court orders, hearings, continuances, bench and probation warrants, case initiation documents, case dispositions, citations, deeds, and/or other legal documents; receives and date stamps legal documents; distributes and submits information and legal documents to appropriate parties; reviews, verifies, records and files documentation and records; and creates spreadsheets and reports of activities.
• Coordinates the scheduling of courtroom personnel, such as bailiffs, interpreters, court reporters, clerks and deputies for all court hearings.
• Serves as liaison between judge and attorneys, staff, litigants, other departments/agencies, and the general public: provides information regarding court calendars and proceedings; responds to mail, email and phone calls; and maintains high visibility and confidentiality.
• Performs other related duties as assigned.

Qualifications

• High School Diploma or GED required, supplemented by vocational or technical training in administrative technology.
• Five years of experience providing administrative and clerical support in a legal environment.

Physical Abilities

• Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).
• Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements

• Some tasks require the ability to communicate orally.

Environmental Factors

• Essential functions are regularly performed without exposure to adverse environmental conditions.