Part Time ISS Solutions Secretary - Cedar High School

Come work for the Iron County School District in Cedar City, UT and help make a difference in the lives of students and families in your community. The Iron County School District supports families in developing college and career readiness by building knowledge, skills, and relationships for all, empowering everyone to learn at high levels through systematic district and school-wide support.

About the role

Cedar High School is seeking a Part-Time ISS Front Office Secretary to work 27.5 hours a week. This position performs secretarial work in a public school setting under general supervision, handling varied office clerical tasks, interacting with students, parents, and others, and exercising considerable independence and judgment.

Responsibilities

• Provides assistance to school registrars and counseling secretaries.
• Answers and screens telephone calls to provide information, take messages, or transfer calls.
• Greets visitors and directs them to appropriate areas or persons.
• Maintains a calendar of school events.
• Provides assistance to PTA and student council.
• Sets interview appointments for referred paraprofessional and clerical applicants.
• Reads and routes incoming mail; locates and attaches appropriate files to correspondence.
• Reviews and updates office procedures; provides training for other office staff.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
• Designs and organizes filing systems; acts as custodian of records.
• Assists students with emergency, medical, hygienic, and illness issues by reviewing and following medical record information, administering minor first aid, and contacting parents or professional medical personnel.
• Handles student services such as locker assignment, bus passes, student ID cards, and organization of graduation activities.
• Accepts and deposits funds for lunches, school supplies, and student activities; disburses funds, records financial transactions, and audits and balances student organization and other school fund accounts.
• Maintains and prepares information needed for budget purposes.
• Monitors, arranges, and records travel schedules and reservations; compiles documents for travel-related meetings.
• Orders and maintains supplies and arranges for equipment maintenance.
• Performs minor maintenance and repair of office machines and copiers.
• In the absence of the principal, monitors school programs and activities under administrative direction.
• Monitors and records student restitution progress.
• Obtains student information by calling other schools, professional agencies, and parents.
• Resolves student problems or directs students to appropriate staff members.
• Studies new regulations and applies them in preparing reports and maintaining records.
• Creates and maintains database and spreadsheet files.
• Updates computer data files with student information.
• Collects and maintains student attendance records and reports; updates attendance data; confers with parents, administrators, and teachers about attendance issues.
• Prepares, consolidates, submits, and maintains employee time and attendance records.
• Monitors and updates substitute teacher databases, ensuring proper documentation of absence information.
• Compiles and files student grade reports and other school records.
• Composes or transcribes correspondence, bulletins, memorandums, and other material from rough drafts.
• Maintains records and reports school statistical minority information in accordance with applicable State and Federal laws.
• Regular, reliable, predictable attendance and job performance is required.