Part Time HR Specialist (Human Resources)

About The Role

Managed Medical Review Organization (MMRO) is seeking a part-time Human Resources Specialist to oversee daily HR operations that ensure the smooth functioning of the company. Key responsibilities include:

• Recruiting and Onboarding
• Benefits and Payroll Support
• HR Compliance and Records
• Culture, Training, and Engagement
• Administrative Support

What You'll Do

Recruiting and Onboarding

• Post openings, source and screen applicants, conduct initial phone screens, and coordinate interview scheduling with hiring teams.
• Career Fair Management
• Coordinate pre-employment requirements, including background checks, fingerprinting, and license verification.
• Complete new hire onboarding in the HRIS, including documentation, confidentiality agreements, and benefit enrollment.
• Verify I-9s per federal requirements using e-Verify, and assign and track new hire training.
• Support 401(k) administration, including enrollments, contribution changes, annual notices, and census reporting.
• Track PTO and sick time balances and answer employee questions about accruals and usage.
• Verify and process payroll.

Benefits and Payroll Support

• Administer benefit enrollments for new hires and during open enrollment, and process qualifying life event changes.
• Reconcile monthly benefit invoices against enrollment records and resolve discrepancies with carriers and brokers.
• Support 401(k) administration, including enrollments, contribution changes, annual notices, and census reporting.
• Track PTO and sick time balances and answer employee questions about accruals and usage.
• Verify and process payroll.

HR Compliance and Records

• Maintain accurate, complete, audit-ready employee records from hire through termination.
• Perform monthly federal exclusion checks for all staff and maintain tracking documentation.
• Keep HRIS data, job records, and reporting structures current.
• Support updates to HR policies, the company handbook, SOPs, and job descriptions.
• Cookbook Management
• Coordinate offboarding logistics and prepare preliminary documentation for employment-related legal matters for review by General Counsel.

Culture, Training, and Engagement

• Administer the corporate training program, including attestation tracking and quality control reporting.
• Manage the employee recognition platform and coordinate employee surveys.
• Support culture initiatives, celebrations, and internal communications, and help plan company events.

Administrative Support

• Provide administrative support to leadership, including document creation, quality review, and travel arrangements.
• Aid in vendor research, office supply ordering, and general office coordination.

What We're Looking For

• 3+ years of human resources, benefits administration, or closely related experience.
• Proficiency in Microsoft 365, including Word, Excel, Outlook, Teams, and PowerPoint.
• Working knowledge of HR practices and basic employment regulations (FLSA, FMLA, COBRA, HIPAA).
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Sound judgment and absolute discretion with confidential employee and company information.
• Excellent written and verbal communication skills and a friendly, professional presence.
• A proactive problem solver who can work independently and follow through.
• High school diploma or equivalent required.
• Preferred Qualifications:
• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience with an HRIS platform (BambooHR strongly preferred) or applicant tracking tools.
• SHRM-CP, PHR, or similar certification, or willingness to pursue one.
• Experience in a HIPAA-regulated or healthcare environment.