Part Time Executive Assistant

About the role

Provide top-level assistance for high-level executives. The ideal candidate will be well-organized, comfortable scheduling meetings, responding to emails on the executive's behalf, drafting documents, and assisting with meeting preparations.

Responsibilities

• Manage calendars, track meeting notes, and prepare expense receipts/reports
• Research clients and manage 1-2 email accounts
• Use project management tools and digital calendaring apps
• Extremely knowledgeable with Monday’s project management
• Proficient in all Google systems (email, docs, sheets)
• Knowledge of HelloSign/JotForms
• Sort and file emails on Google Drive
• Experience with Zoom, Zoom recordings, and Fathom AI notetaker
• Use Calendly to schedule meetings
• Build presentation decks and flyers in Canva
• Add contacts to the contact list
• Respond to emails on the CEO’s behalf and track follow-ups
• Create a monthly newsletter in Canva
• File expense reports in the Fyle system (assistant account and CEO), organizing receipts as needed
• Calendar management for executives
• Prepare executives for meetings
• Draft slides, meeting notes, and documents for executives

Requirements

• Bachelor’s degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with strong follow-up skills
• Strong written and verbal communication skills
• Willing to work off East Coast time, including some early evenings
• Availability Monday–Saturday (schedule to be agreed upon)

Pay

$21 per hour

Schedule

20–25 hours per week (part-time, contractor in Gusto payroll system)