Part-Time Distribution Assistant

Position Overview

The Distribution Assistant plays an integral role in ensuring exceptional service to clients by accurately preparing and packaging payroll checks for delivery. This role involves handling over two million payroll checks per month, requiring attention to detail and the ability to work independently.

Primary Responsibilities

• Accurately match each order's checks/vouchers and ensure printing and packing instructions are followed.
• Review and sign off all pack out sheets for approval indicating appropriate processes were followed.
• Perform weekly inventory to ensure appropriate stocking of supplies.
• Safely operate and troubleshoot printers, sealers, and inserting equipment.
• Perform operator maintenance and minor repairs to printing and finishing equipment.
• Act as keyholder to open and close distribution center.
• Interact directly with outside technicians for more advanced equipment repair as necessary.
• Assist with inventory control by conducting weekly inventory counts.
• Department equipment and procedural SME’s providing feedback to management, assist with training new hires, and keep training material up to date.
• Respond and send emails related to CRM inquiries for any quality defects, tracking queries, delivery issues, and remediate the issue and follow-up accordingly to determine root cause.
• Timely and proactively follow-up on client requests for resolution.
• Assist with the printing and preparation of advanced Tax Distribution work (if needed).
• Research and maintain key intradepartmental documentation.
• Responsible for assisting nightly audit for accuracy and taking corrective action on identifiable issues along with sending the tracking files in a timely manner.
• Responsible for communicating with shipping couriers as needed.
• Provide feedback during team huddles and 1-1 meetings.
• Available to work a fixed schedule, Part-time 3 days a week 8+ hours per day at the direction of the Manager and Full-time up to at least 5 days/40 hours per week.
• Responsible for partnering with the Tax Distribution team to ensure mailing of timely payments to various state/local tax agencies, providing exceptional service to clients by accurately preparing and packaging agency checks for delivery.
• Work overtime as needed, especially during year-end.
• Other duties and projects as assigned.

Education and Experience

• Experience in packing, mail room or distribution environment desirable.
• High School or GED equivalent preferred.
• Must have 6 months of experience working at a PCTY Distribution center (if transitioning from Part-time to Full-time).
• Strong attention to detail required.
• Must be able to work independently with minimal supervision.

Physical Requirements

• Ability to stand for long periods, sitting, walking, and bending.
• Ability to regularly lift, hold, and carry objects weighing up to 30 pounds.
• Ability to sit for extended periods: The role requires sitting at a desk or workstation for long periods, typically 7-8 hours a day.
• Use of computer and phone systems: The employee must be able to operate a computer, use phone systems, and type. This includes using multiple software programs and inquiries simultaneously.

Benefits

Paylocity offers competitive compensation, including a starting hourly rate of $18.00. The schedule is Monday - Wednesday, 11:00 - 8 PM EST.

Equal Opportunity Employer

We are an equal opportunity employer and committed to creating a diverse and inclusive workplace. We celebrate the differences in our employees and welcome all individuals regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.