Distribution Assistant- Part Time

Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture. This is a 100% in-office, part-time role based at our Springfield, NJ location. Candidates must be able to work on-site three days per week during designated work hours.

About the role

The Distribution Assistant plays an integral role in ensuring exceptional service to our clients by accurately preparing and packaging payroll checks for delivery. The distribution team is responsible for printing, inserting, and packing over two million payroll checks per month, ensuring timely and accurate delivery to clients.

Responsibilities

• Accurately match each order’s checks/vouchers and ensure printing and packing instructions are followed.
• Review and sign off all pack out sheets for approval indicating appropriate processes were followed.
• Perform weekly inventory to ensure appropriate stocking of supplies.
• Safely operate and troubleshoot printers, sealers, and inserting equipment.
• Perform operator maintenance and minor repairs to printing and finishing equipment.
• Act as keyholder to open and close distribution center (if needed).
• Interact directly with outside technicians for advanced equipment repair and make service calls as needed.
• Assist with inventory control by conducting weekly inventory counts.
• Serve as department equipment and procedural subject matter expert, providing feedback to management, assisting with training new hires, and keeping training material up to date.
• Respond to CRM inquiries regarding quality defects, tracking queries, delivery issues, and remediate or follow up to determine root cause.
• Timely and proactively follow up on client requests for resolution.
• Assist with the printing and preparation of advanced Tax Distribution work (if needed).
• Research and maintain key intradepartmental documentation.
• Assist with nightly audit for accuracy, take corrective action on identifiable issues, and send tracking files in a timely manner.
• Communicate with shipping couriers as needed.
• Provide feedback during team huddles and 1-1 meetings.
• Partner with the Tax Distribution team to ensure timely mailing of payments to various state/local tax agencies.
• Work overtime as needed, especially during year-end.
• Perform other duties and projects as assigned.

Requirements

• Experience in packing, mail room, or distribution environment desirable.
• High School diploma or GED equivalent preferred.
• Strong attention to detail required.
• Must be able to work independently with minimal supervision.
• Available to work a fixed schedule: part-time (3 days a week, 8+ hours per day) or full-time (up to 5 days/40 hours per week) at the direction of the Manager.

Physical Requirements

• Mobility to stand for long periods, sitting, walking, and bending.
• Ability to regularly lift, hold, and carry objects weighing up to 30 pounds.
• Ability to sit for extended periods, typically 7-8 hours a day.
• Use of computer and phone systems, including typing and operating multiple software programs simultaneously.

Pay

The base pay range for this position is $15.19 - $21.68/hour, depending on job-related knowledge, skills, and experience. This position offers a full range of benefits.