Part Time Clerical Associate - Level III

Duties & Responsibilities

• Processes, records, checks, and maintains records using manual and automated office systems.
• Furnishes information and prepares reports requiring the selection of data from simple records or statistics.
• Performs ordinary mathematical computations.
• Checks records for accuracy of information and for conformity with established policies and procedures.
• Operates a telephone call directory, multi-line phone, or switchboard.
• Performs clerical operations in an assigned area, such as the filing of materials and the searching of files for difficult to locate materials.
• Performs data entry and retrieval using a personal computer, video display terminal, or other automated office systems.
• Performs routine data processing functions in the area of production control.
• May perform incidental typing.
• May supervise and instruct a small group engaged in the performance of data entry and retrieval operations.

Additional Duties at NYC Health + Hospitals

• Compiles and maintains central file of health care setting and clinic patient medical records.
• Compiles medical care and census data for statistical reports, maintains indexes on patient, disease, operation and other categories.
• Serves as principal assistant to a Supervisor of a large section or unit.
• Assists in preparing and arranging for services and activities in connection with receptions and other public functions.
• Serves as a principal assistant to a Supervisor of a large section or unit.
• Performs responsible clerical work in areas such as personnel administration, payroll, accounts, budgeting, methods and organization, employee benefits administration, and other administrative and operational areas.
• Performs difficult and responsible clerical tasks related to shop and field operations such as: receiving and transmitting radio and telephone messages; maintaining all time and personnel records of shop or field location; preparing other required shop or field reports; requisitioning supplies and maintaining shop inventory control of stock; typing and operating other automated office equipment.
• Provides clerical support in health care setting patient care units; as directed by medical staff, prepares, compiles, maintains, files, and/or retrieves patient medical records; records diet instructions; requisitions supplies; answers telephones and relays messages to patients and medical staff; directs visitors to patient's rooms, distributes mail, newspapers, etc., inventories patient's personal effects and stores them following proper procedures.

Minimum Qualifications

• A high school diploma or its educational equivalent.
• Six (6) months of full-time satisfactory clerical experience and/or experience interacting with the public, such as processing sales; taking, processing, and delivering orders; obtaining and dispensing information; listening to and resolving customers concerns, problems, and complaints; and/or performing related customer service activities.